Receptionist & Secretary 40 views

Job Title: Receptionist and Secretary

Reports to: Deputy Manager of Administration- HR

Job Summary

Manage receptionist area, greeting visitors entering establishment, respond to in person and telephone requests for information, produce and distribute weekly and monthly attendance reports, provide assistance on HR functions, reconcile medical invoices, Produce and distribute correspondence memos and letters, record incoming and outgoing letters.

Duties and Responsibilities

·         Provide excellent customer service to visitors and direct them to the designated personnel

·         Produce and distribute daily,weekly and monthly attendance reports

·         Deliver assistance on different HR functions

·         Manage personnel files

·         Process and control annual leaves

·         Facilitate general office duties including copying, faxing etc

·         Produce and distribute correspondence memos and letters

·         Record incoming and outgoing letters

·         Advertise vacancies, receive and process employment applications

·         Order and manage office supplies

·         Reconcile medical invoices and produce report

·         Facilitate the provision of ID cards and pension cards to employees

·         Collect and compile performance evaluation of employees

·         Ensure employees leaving the copmpany fill out exit questionnaire

·         Perform other related duties as required

Education: Diploma in secretarial science and office management

Experience: At least 2 Years of Proven office assistant experience

Other requirements

·         Excellent time management skills and ability to multi-task and prioritize work

·         Attention to detail and problem-solving skills

·         Excellent written and verbal communication skills

·          Proficiency in MS Office.