Regional Operations Manager 63 views2 applications

Oversee five South Gondar Projects’ day-to-day operations closely working with respective project managers.  The position holder provides regular assistance in smooth project implementation related to the Regional and Zonal government signatory departments through proper networking and liaising.   He/she will be coordinating the proper implementation of PReSERVE activities and utilization of budget as per the plan. He/She will also facilitate the regional and zonal level procurements with the of project materials and services at the regional and zonal levels in collaboration with Bahirdar Regional Office and project managers. The manager will also provide periodic feedback to the DCOP-Livelihood in time.

Key Result #1 – Providing managerial support to project managers

1. Closely work with RFSA-PReSERVE South Gondar project managers based on the PReSERVE approved documents and donor requirements,

2. Collect weekly updates of the project progresses through virtual communication with project managers or their delegates;

3. Oversee and ensure integration of the various works of the RFSA-PReSERVE implementing partners (RTI, DIMAGI, PADeT, ADA, iDE, Sun mountain and Bahirdar University);

4. Ensure that organizational policies, procedures and working guidelines are strictly adhered to in all projects under his/her supervision;

5. Conduct gap assessment and provide necessary training to project managers based on observed gaps so as to increase their effectiveness in leadership;

6. Ensure that organizational resources (manpower, finance, materials, and food commodities) are managed throughout the project lifetime and gaps are reported immediately for timely corrective action;

7. Ensure gender, youth, youth, and social accountability integration into the project activities

Key Result #2 – Ensure projects plans are prepared, submitted, and implemented

1. Ensure that projects prepare and submit an annual project plan with all necessary designs and specifications for approval by the donor;

2. Liaise for necessary preparatory works for the annual plan preparation before the actual planning exercise with due focus given by all stakeholders including RFSA-PReSERVE implementing partners and the woreda government offices;

3. Ensure that all project implementations prepare and submit their annual procurement plans on time as per the required specifications, details, and categories and make corrections when and if needed; Track the quality of the projects’ Purchase Requisition and other procurement documents, which will be submitted to the Regional office and take necessary actions for improvement;

4. Make sure that PSNP clients targeting and retargeting period is communicated properly and in time to all projects working with the DCOP, Bahirdar Regional Office Manager and Wag-Himra Zone relevant sector offices;

5. Liaise with the government stakeholders to ensure full engagement of FH projects in annual PSNP clients targeting and graduation data collection;

6. Operationalize Zonal level purchases working with project managers in a coordinated, cost-effective, and systematic manner for timely delivery of the materials and services;

7. Work closely with materials/service suppliers to ensure quality materials are provided and those defaulting are closely monitored and corrective actions taken based on track records;

8. Ensure the implementation of Livelihood interventions in the Livelihood deepening woredas are on track to contribute to the planned graduation

Key Result #3 – Reporting

1. Ensure all reports are timely prepared and communicated from projects based on required standards and forms provided with all required attachments such as quality pictures, success stories etc.,

2. Provide regular updates (weekly, biweekly and periodic) on program activity progress/results and provide feedback to RFSA-PReSERVE DCoP-livelihood for informed decision, follow up, and improvements;

3. Ensure all pertinent stakeholders (RTI, DIMAGI, PADeT, ADA, iDE, Sunmountain and Bahirdar University) provide required quality reports on time, review the reports and give feedback in consultation with the DCoP;

4. Produce monitoring reports based on the approved TORs and produce field monitoring reports to be shared with the DCOP-Livelihood;

5. Promote a learning environment among the project and partners’ staff on quality reporting working closely with the DCOP and M&E unit with the objective of improved reporting

6. Coordinate with Zonal government stakeholders on monitoring and field visits and share findings so as to help take corrective actions;

7. Facilitate Assessments, donor and guest visits in collaboration with the Project managers and DCOP-Livelihood;

Key Result #4 – Liaise

1. Periodically identify main governmental actors in close coordination with DCOP and RFSA-PReSERVE technical leads;

2. Promote FH’s values, policies, goals and objectives with the Zonal government and non-government stakeholders;

3. Represent FH in meetings with Government departments and NGO-level various forums;

4. Collaborate and coordinate with the Zonal and woreda authorities to maintain the community acceptance and increased participation;

5. Prepare Zonal level forums, development exhibitions to showcase FH’s development efforts working with the Project managers in a coordinated and planned manner;

6. Sharing relevant information with authorities, PReSERVE management, FH’s Security Manager, and project managers regarding security status, planning, project implementation and monitoring

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment