Senior Archives and Front Desk Officer 21 views

Re Advertised Internal / External Vacancy Announcement

The Ethiopian Red Cross Society (ERCS) wants to recruit employees in the following vacant positions the details of which are mentioned bellow

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131  District/Woreda Branches, 599 Woreda Red Cross Committee  and 5871 Kebele Red Cross  committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

Key performance Areas

• Directs and supervises the activities of the Society’s records and archives of the Society; Implement and maintain orderly storage of documentation in adherence to policies and procedures for archiving and retention of documents of NS ; Manages accessioning, processing, preserving NS archive documents
• Provide training on archive related tasks and assist with supervision of archives personnel; Works collaboratively with archive staffs on the arrangement of archive materials; Supervise archives team on archival duties.
• Manages descriptive data for archival collections; ensure regular update of the organizational records and files; and ensure the arrangement and description of archival collections are kept in proper manner for easy convenience,
• Play active & leading  role in the digitalization of archival material for retrieving, arranging materials, access and preservation
• Receives people entering the premises of the Society’s National Secretariat, ascertains their needs and directs them accordingly; Supplies requested information or announces arrival and directs the visitor to the desired person or  work unit;
• Sort correspondence and forwarded it to archives for stamping purpose, Keeps accessible and deals out publicity or promotional items to visitors;
• Operates telephone switchboard to connect incoming and outgoing calls of the Society; Ensures that business calls are given priorities and regulates calls through extension lines;
• Handles calls and keeps updated log of telephones and  addresses of the Society’s VIP personnel and a telephone directory of emergency services (fire brigade, police,  ambulance, etc)  as well as that of private and public  organizations that have work partnership with the Society;
• Maintains the telephone apparatus she/he is using in good conditions; Communicates telephone bills to concerned staff for timely settlement; Controls long-distance private calls and keeps proper records for personal bill settlement;

Work Unit :- Human Resource Administration & Capacity Building Division

Reports to: Human Resources Administration & Capacity Building Manager

Terms of employment: – Permanent

Qualification Requirements:

• Second/First Degree in Management/ Management Information System/Foreign Language/ Language/Office Management/ Secretarial Science 6/8 years relevant work experience out of which 3/4 years in executive assistance position.