Jhpiego seeks a Senior Finance and Administrative Manager (SFAM) to oversee all aspects of financial management, including financial systems implementation, budgeting, expenditure tracking, and financial reporting and accounting, oversight for an upcoming Centers for Disease Control and Prevention (CDC) project funded through the US President’s Emergency Plan for AIDS Relief (PEPFAR). This 5-year project will seek to establish a networked community of practice in clinical services, including extension of clinical mentorship services to catchment facilities and e-learning hub-and-spoke platforms. The project will also collaborate with and support the Ministry of Health (MOH) in defining public health and clinical workforce requirements for the 21st century and work in partnership with other stakeholders to produce this workforce; advance the design and deployment of client-centered preventive and curative health services; define a research and surveillance agenda based on local public health priorities and program gaps, and design and implement public health implementation science agenda.
The Senior Finance and Administrative Manager works closely with key program staff to ensure accurate financial, contractual and administrative reporting of the project. The SFAM will also work with the Jhpiego Ethiopia Finance and Grants Director and other staff to ensure compliance with internal standards and practices. S/he will ensure that financial reports are compatible with standard accounting practices and follow Jhpiego and US government (including PEPFAR) rules and regulations. S/he is also responsible for ensuring cost consciousness, efficient spending and for implementing and maintaining an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of the project’s financial operations. The Senior Finance and Administrative Manager oversees day-to-day coordination of financial activities for the program, and manages all sub-grants, ensuring compliance and reporting of sub-awardees. Ethiopia nationals are strongly encouraged to apply. This position is contingent upon award from the CDC.
- Oversee all financial planning, budgeting and reporting for the project.
- Provide guidance to Country Director and Project Director regarding the financial requirements of the project and office operations.
- Prepare accurate budgets, track expenses, ensure that required financial controls and cost-performance monitoring mechanisms are in place and adhered to, prevent over or under expenditure of budgets, ensure proper safeguards of funds and ensure compliance with established U.S. Government (USG) and headquarters’ financial, accounting and administrative procedures.
- Review, reconcile and monitor all project accounts, including operating accounts and petty cash operations involving cash advances.
- Determine updated monthly project accruals and projections to support forecasting accuracy and program completion, as required.
- Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, financial oversight of local sub-grantees (as needed) and maintenance of office inventory.
- Demonstrated understanding of / experience with rules and procedures for PEPFAR-funded projects.
- Provide guidance and support for contracts development and management.
- Provide financial capacity-building for local grantees.
- Maintain and administer project financial accounting system.
- Prepare the monthly financial report by using adapted finance software (QuickBooks).
- Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports.
- Implement and oversee a detailed financial reporting and reimbursement process in accordance with Jhpiego’s established financial system.
- Make in-country budget adjustments and other cost improvement measures, as required.
- Manage the effective utilization of projects financial management system to ensure accurate budgets, tracking of expenses, required financial controls are in place and adhered to, prevents over-expenditure of budgets, ensures proper safeguards of funds, and ensures compliance with established donor, Johns Hopkins University (JHU) and Jhpiego financial and accounting procedures.
- Review, reconcile and monitor all accounts, including major project operating accounts and petty cash operations involving cash advances.
- Collaborate with the Country Director and Project Director to assist program staff in developing work plans and annual budgets for program activities and local office costs.
- Review and administer sub-agreements, monitor grants payments and the compliance to award terms and conditions.
- Ensure that donor resources are appropriately directed to program priorities and are in line with program work plans.
- Contribute to program team in developing work plans and annual budgets for program activities and local office costs.
- Manage all sub-grants to local grantees ensuring sub-awardees’ compliance and reporting.
- Serve as a resource person for non-finance staff on USG, JHU and Jhpiego rules and policy.
- Provide oversight to project finance officers.
- Master’s degree in Business Administration, Finance, Accounting or other relevant field to the position requirements.
- At least eight (8) years of experience in financial management for medium-sized complex projects, of which at least five years were working in the field of international development.
- Demonstrated experience in administrative and financial management of international programs larger than US $1 million per year.
- Two or more years of senior-level work experience with USG (CDC, U.S. Agency for International Development (USAID)) or other donors.
- Knowledge of USG cost principles, including USAID regulations, generally acceptable accounting procedures (GAAP) accounting rules, PEPFAR expenditure analysis reports and contract management.
- Understanding of CDC and PEPFAR updated financial guidelines/regulations.
- Familiarity with USG policies and administrative procedures.
- Expert knowledge Proficiency in the use of financial software applications (QuickBooks), databases, spreadsheets, and/or word processing. Packages include: Microsoft Outlook, Access, Excel and Word.
- Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
- Fluency (speaking/writing) in English language highly preferred
- Ability to travel unrestricted within Ethiopia and internationally.
- Address Addis Ababa
- Qualification BA/BSc