Senior Procurement Officer 54 views3 applications

•  Preparing plans for the purchase of equipment, services, and supplies.

• Conducts a supply market analysis periodically to identify the potential supply risks and opportunities and assist in the development of specific supply strategies

• Conducts quarterly market price surveys for major categories of goods and services procured by HfJ and establish price database

• Compiles and implements a procurement plan

• Receives, examines and processes requisitions; Prepare bid documents, including invitation to bids, tender documents, request for proposal, contract/purchase orders in line with the organization’s policy, procedure, and formats and places orders with appropriate or prequalified bidder(s).

•  Reviews and analyses all purchases to ensure justification exists and policy is followed, and award is made to the lowest priced technically responsive bidder

• Develops and maintains an effective working relationship with vendors and fosters relations between suppliers and internal users/departments

• Analyses purchasing trends to determine if an location wise purchases or country wide contract would benefit the Organization

• Coordinates with the requisitioning department to obtain required information and/or documents necessary for processing any procurement

• Monitor and co-ordinate deliveries of items from suppliers to ensure that all items are delivered on time

• Follow and enforces HfJ’s procurement policies and procedures and performs close follow up on procurement process

• Work closely with the Finance & Admin in preparing budgets, cost analyses, and reports.

•  Report & Update Finance & Admin Director with ongoing purchases and stock status

• Overseeing and supervising employees and all activities of the purchasing and store department.

• Reviewing, comparing, analyzing, and approving products and services to be purchased.

•  Managing inventories and maintaining accurate purchase and pricing records.

• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.

Bachelor Degree in Procurement and supply management

Minimum 6 years’ progressive experience in similar positions, with supervisory level.

Key Skills & Attributes

•  Considerable knowledge of purchasing methods and procedures and of the techniques of specification writing
•  Considerable knowledge of methods of analyzing supplies and materials.
• Ability to supervise the work of others in the performance of routine purchasing office duties
•  Ability to establish and maintain effective working relationships within the Organization and vendors.
•   Strategic oriented
• Considerable knowledge of purchasing methods and procedures and of the techniques of specification writing
• Considerable knowledge of methods of analyzing supplies and materials.
• Ability to supervise the work of others in the performance of routine purchasing office duties
• Ability to establish and maintain effective working relationships within the Organization and vendors.

• Strategic oriented