Senior Property Officer 33 views

Senior Property officer ensure all assets are stored properly in a secure facility. When items are delivered by the Purchaser, the Officer receives and records them into an inventory log. He then issues the items to various departments according to their requests and make documentation. When stocks are running low, the senior property Officer provides a list detailing the required items. In the event of theft, the Officer immediately reports the missing items to the Senior-Supply Chain Officer. Furthermore, as a senior Property officer, it is essential implementing the company’s policies and regulations to the achievement of performance targets set by the department.

Key Attributes

• Exceptional written and verbal communication,
• Strong ability to build strong relationships with internal and external stakeholders,
• Effectively prioritize and execute tasks in a high-pressure environment.
• A belief that excellent outcomes come from great teams,
• Self-motivation and strong sense of personal and professional integrity,
• The ability to learn quickly

Duties and responsibilities

• The senior Property Officer reports to Senior Supply Chain Officer,
• Provide regular work program and progress reports,
• Prepare documents RFQ properly,
• Ensuring proper tracking of Online/Offline Purchase Requisition and
• provide feedback to the requester for any further clarification before preparing of RFQ;
• Prepare  and keep up-to-date Inventory database  for each purchase,
• Prepare and keep Clear and up-to-date Product category,
• Prepare weekly requisition status reports providing the most updated information about the status of each requisition;
• Receiving of materials from the Purchasers and ensure proper storage,
•  Ensure the Quality of the Goods / Distribution are done as per the required standards and are fully documented;
• Maintain proper store/warehouse record keeping and initiate to dispatch from the warehouse/store as per the approved Distribution Plan
• Ensure that all Dispatch Order is completed and signed and ensure the acknowledgment of receipts;
• Coordinating with senior Procurement Officer and Senior Supply Chain Officer organizations  and advice on all supply chain management processes to ensure effective;
• Establish warehouses systems and ensure appropriate warehouse management procedures in line with required standards
• Develop and maintain effective working relationships and open channels of communication across the department to consult, liaise, negotiate and contribute to overall branch and unit performance,
• Well experience on ERP application.
• Perform any other tasks assigned by supervisor,

Miscellaneous

• Maintain a proper filling of all documents for future audit and record keeping;
• Scan or Copy necessary procurement and payment documents and record to soft copies in appropriate way
• Perform any other tasks assigned by supervisor,

Department: Procurement, Property & Supply Administration

Supervisor: Senior Supply Chain Officer

Accountable for: Senior Supply Chain Officer

Qualification:

• BA Degree in supply chain management/ Management or other related field,
• Five (5) years related experience,

Behavioral

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings
• Actively contributes to an effective, collegial, and agreeable team environment
• Accepts and gives constructive criticism,
• Follows all relevant procedures, processes, and policies,
• Maintains collaborative relationships within the Department
• Works effectively with diverse colleagues in own and other Divisions and Departments
• Flexibly alters positions and adjusts previously stated points of view to support the group consensus
• Follows through on team priorities in the absence of a team leader