Senior Receptionist 52 views

·         To maintain and organize the CEO’s diary, filing system and all other relevant areas as necessary.

·         Assist the CEO/COO in the timely management of communications; including written, telephone, email, and voicemail.

·         Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.

·         Organize meetings with the CEO’s guests (Internal and external) and arrange venues, hotel bookings and ensure that the necessary equipment is available at these venues, if and when necessary.

·         To be the point of contact between CEO and staff when CEO is unavailable.

·         To professionally represent the organization at events

·         To liaise positively and professionally with colleagues and visitors.

·         Assist in the management and organization of the CEO’s calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.

·         Fulfil all tasks on time and with highest quality.

·         Do not decide/change on given priorities from the CEO.

·         Ad-hoc update about the progress on the different tasks given by CEO, follow-up on deadlines and deliverables.

·         Respond to messages within a realistic and appropriate turnaround time.

·         Takes minutes from meeting when requested by the CEO.

·         Propose and provide office support services in order to ensure efficiency and effectiveness within the function of general administration.

·         Computer Skills Literacy, including  i.e. Word, Excel, Power point, Outlook

·         Strong interpersonal skills with an approachable personality

·         Excellent letter writing and organizational skills

·         Detail oriented to ensure accuracy and quality across all tasks

·         Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced

·         Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation

·         Good knowledge of database systems and processes

·         Good Understanding of Health & Safety

·         Ability to work under pressure to agreed deadlines and adapt to change

·         Ability to prioritize

·         Ability to work in a flexible manner – out of hours as required

·         Excellent written English and the ability to communicate at all levels

Requirements: Education and Experience

·         Minimum Bachelor’s Degree

·         5 years previous experience in a similar role;