SENIOR SECRETARY 271 views1 application

• Provides administrative assistance and secretarial services to the Administration Manager
• Takes and transcribes oral dictation and types correspondence, articles, reports, and minutes on general, special, and technical subjects with a very high degree of proficiency and accuracy.
• Operates typewriters, computers, fax, photocopy and other office machines applicable to the office
• Sorts out mails delivered to the office, handles incoming and outgoing correspondence for signature; expedites matters directed to departments and other work units.
• Receives visitors; clarifies business questions whenever possible and schedules appointments considering the workload of the manager in any particular day.
• Answers telephone calls directed to the Administration manager. Takes messages and refers callers to the Administration manager or other appropriate persons in charge.
• Composes routine letters, correspondence, reports, memos, etc.
• Maintains files of correspondence and other materials of a confidential nature.
• Controls and supervises subordinate assistants for the accuracy and completeness of work accomplished and evaluates work performance.
• Locates and extracts information and materials from files and follows up on pending items
• Ensures the tidiness and standard upkeep of offices at all times.
• Ensure that all problems related to the food safety management system are reported to the immediate supervisor and Quality personnel.
• Requests office supplies and controls their proper use

Education: Diploma in secretarial science and office management or any other field of study

Experience: At least 6 Years of Proven office assistant experience

Other requirements

· Excellent time management skills and ability to multi-task and prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Proficiency in MS Office.