Supply Chain Administrator 82 views

Purpose of the position:

To effectively manage the Supply Chain function in line with World Vision’s procedures in order to support timely implementation of World Vision Programs/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes.

Major duties:-

• Understand the department’s business requirements and apply in the day to day work.
• Facilitate annual procurement planning sessions with key stakeholders
• Consolidate and report on the Procurement Plans
• Review and update Item Catalog prior to the planning process activity.
• Advise and familiarize Operations with the use of the Item Catalog
• Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors.
• Sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist.
• Maintain all supporting documents relating to the Sourcing Events based on the document management supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
• Preparation of Procurement Committee submission documents based on the direction given by the Coordinators / specialists
• Accurately complete the master data management form (contract/supplier/ item register)
• Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
• Communicate contract-related information to all stakeholders to ensure optimum usage of contracts
• Collect feedback on supplier performance as per the established SPM guidelines
• Advise on the RFP/RFQ process for spot buys as required
• Liaise with Shared Services & Finance to resolve supplier inquiries
• Release POs to suppliers for spot buys and assigned categories. Day to Day procurement operations are managed smoothly
• Collect and organize data from projects and business units.
• Analyse and check data for accuracy and produce the required reporting output in accordance to the Policies / Procedures & Guidelines as set by WV
• Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
• Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
• Consolidate all findings and convert them into useful formats as provided by SCM Manager
• Work with senior SCM teams to manage Internal customer satisfaction
• Collect data to support performance scorecard reporting (i.e. KPIs)
• Maintain proper filing and record keeping as per the guidelines set by the management.

Qualifications:  Education/Knowledge/Technical Skills and Experience

• At least three years related professional experiences  for BA and two years for MA/MBA/MSC
• BA in Business management, Supply Chain Management and Logistics Administration, Accounting / Procurement and Logistics
• MBA in Supply Chain Management,  Logistics Administration and Procurement and Logistics
• Knowledge and skills of and ability to implement integrated CP responses, including Gender Based Violence.

Working Environment / Conditions:

•  Work environment: Office based with frequent travel to the suppliers, materials transportation and distribution for APs under the CPO.