Job Description
Accountability and Main Work Activity
Receiving Purchased and Donated Supplies (25 %)
- Ensure the materials delivered at the warehouse are the right quality and quantity and in line with our contracts and purchase orders before signing the delivery note and issuing the GRN.
- Receive and properly stock any purchased and supplied items in a way that suits proper material management with respect to the nature, Size and quantity of the material
- Continues monitoring of the stock status , Shelve-Life / Expiry dates…and provide early notification to ensure items are released within acceptable time frame before their shelf life /Expiry periods
- Ensure proper Management and control the GIKs
Dispatching the Inventories and Fixed Assets to Different Projects (25%)
- Ensure the request for supplies are made authorized by the budget holder or the right delegate and duly approved by Supply Chain and Admin Coordinator before issuing the waybill, dispatch note and stock issue voucher.
- Ensure the request for fixed asset is approved by the Emergency Response Manger before releasing the assets and ensure that asset custodian is signed on spot by the receiving staff.
- Timely collection of dispatch notes signed by the proposed receiver ( Proof of evidence for the proper delivery of the dispatched materials )
Fixed Asset Management (10%)
- Keep the asset register database regularly updated based on the information from the GRV and the custodian/s.
Regular Updating of the Stock Transaction (15%)
- Update regularly the stock transaction on the bin card and the stock ledger
- Properly utilize all stock documents for each stock transactions (GRN, Bin Card, SRIV, DN…)
- Ensure all store transactions are carried out in compliance with the store and fixed assets guidelines.
Assistance in Periodic Reporting (10%)
- Provide assistance in periodic reporting on stock transaction and asset transfer and movement.
- Compile monthly, quarterly, semi-annually and yearly Stock transaction reports (Stock and Asset etc…)
- Ensure that all accidents, fire, loss, theft and damages to any supplies in stock are reported to the supervisor immediately
Filing and Documentation (15%)
o Keep document files of inbound and outbound supply Chain documents for reference and reporting ( GRN , SRIV , DN , Bin Cards …)
o Reconcile and archive all stock documents of each project properly specifically beneficiary distribution lists, Model-19 and GRN of recipient institutions,
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
- Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
- Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted
Job Requirements
Job Requirements
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
- Bachelor’s degree level or equivalent study in fields such as Logistics, Supply Chain Management, Business Administration, Management, Economics and any other related field
- At least 3 years of relevant work experience in INGO environment, involving in both emergency and development programs.
Qualifications/ experience desirable:
- Experience in the supply management of both emergency and development programs
Knowledge and Skill
- Knowledge of Warehouse Management and asset management
- Communication Skills
- Multi-tasks handling skills
- Ability to be proactive and provide attention to detail
Languages required
- Fluency in English language is essential
- Knowledge of local languages is a desirable
This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.
References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.
As an international child centered community development organization, Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Female applicants are highly encouraged to apply.
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programs and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
More Information
- Address Ethiopia
- Experience Level Mid level
- Total Years Experience 0-5
