Job Description
PRIMARY FUNCTION/PURPOSE:
The Senior Finance Officer will provide office administrative and operational support to the IFES Ethiopia field office.
MAJOR DUTIES AND RESPONSIBILITIES:
The Senior Finance Officer will be responsible for all financial transactions, expense tracking and record keeping, day-to-day office administration, and other general support to program activities. The Senior Finance Officer will provide assistance to:
- Collect office bills and make payments for regular office expenditures via IFES’ payment processing system.
- Manage the preparation of payment vouchers with proper documentation, and preparation for all project expenditures into QuickBooks accounting system.
- Ensure that all deposits and expenses are supported by appropriate documentation as required by IFES policy and donor regulations and are allocated to the appropriate budget category/chart of accounts.
- Prepare, in close cooperation with the headquarters accounting team, monthly financial reports with supporting documentation for all accounts, including scanning and photocopying relevant materials.
- Prepare end-of-month bank reconciliation and processing of monthly payroll including withholding and payment of the necessary taxes and pensions to the authorities.
- Monitor account balances regularly and forecast field office monthly operational costs for cash flow management and prepare monthly wire transfer requests when necessary.
- Review petty cash custody and reconciliation as required.
- Process VAT exemptions for all applicable payments for IFES and its relevant subrecipients.
- Track local employees’ vacation and sick leave accruals and usages.
- Provide assistance to and review subrecipient financial structures and reporting processes, as needed.
- Support the preparation of program events, including issuing and reconciling advances, and reviewing travel expense reports.
- Ensure proper digital archiving and documentation and hardcopy filing for all relevant finance materials, as needed.
- Other duties as assigned.
SKILLS and SPECIFICATIONS
- The ability to remain highly organized while handling multiple tasks under tight deadlines;
- The ability to complete tasks with limited supervision;
- Excellent reporting and document handling skills;
- Excellent communication skills in order to be able to work with IFES program and administrative staff to identify and resolve issues.
- Willingness to adhere to all principles of confidentiality.
- Must value operating in a collaborative and cooperative environment.
- Ability to show initiative, good judgment, and resourcefulness.
- Ability to handle sensitive issues and address inclusion matters with integrity.
Manager: Country Director
TRAVEL: Travel may be required.
Job Requirements
EDUCATION and QUALIFICATIONS
- Bachelor’s Degree in Finance, Business Management or related required.
- 10 years of experience working with international NGOs on implementation of international technical assistance programs;
- Familiarity with USAID rules and regulations on financial management and procurement is required;
- Demonstrated professional experience and knowledge in Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control principles;
- Relevant skills in automated accounting software systems and database spreadsheets;
- Proficiency in Word, Power point, Outlook and Excel.
LANGUAGE SKILLS: Fluency in English required.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Interested and qualified applied applicants should apply through the email below: [email protected]
Please state the subject line of your email As “Senior Program Officer: (Your First Name) (Your Father’s Name) (Your Grandfather’s Name)”
