Job Description
Place of Work: Kombolcha
Number of Employees Needed: 01
Key Responsibilities:
- Assist the Project Manager and project staff in placement of Contracts and service through prequalification process, frame agreement, and other appropriate methods stated in WVE Procurement manual
- Participate and collaborate with Project Manager and project staff in the preparation of procurement planning and in consolidation and approval of annual procurement plan as well as in Contracts and service conducting market research and development of price index
- Assist the Project Manager and staff in reviewing PRs to ensure PRs are filled according to the PR filling guide to ensure clear specifications are attached, appropriate signatories reviewed &signed etc.
- Collect price quotation from short listed, prequalified suppliers and other methods as per WVE procurement Manual and submit to procurement committee.
- Prepare price analysis and submit for procurement committee deliberation and recommendation
- Prepare and submit purchase orders to Project Manager as per the procurement committee deliberation and recommendation minutes and ensure collection of items as per the approved specification /delivery of items with the specified time and quality
- Submit all required documents (PR, invoice, minutes, GRN etc.) as per payment checklist to Finance manager for payment for right quantity and quality of Goods and services received by WVE.
- Consistently and timely encode and update the procurement system with PR detail information and subsequent procurement status
- Advises staff members on specifications, prices information, availability and other procurement matters
Job Requirements
BA Degree in Procurement and Supplies Management, Business Administration, related field
- Work Experience: At least 3 yrs.
- Technical Training qualifications required: Professional technical skill desired
- Excellent computer skills in Excel & Word
- Demonstrated ability in support services supervision
- Working knowledge of NGO operations and practices is an added advantage.
- Good planning and organizational skills
- Tact and diplomacy in dealing with staff-related to work environment needs
- Ability to maintain effective working relationships with all levels of staff and public
