Store and Documentation Supervisor II. Required Number: 01 (One) 23 views

International Clinical Laboratories (ICL) is one of the largest of independent clinical diagnostic centers on the African continent. ICL has opened its door for service in 2004 with the aim of “contributing to the maintenance and enhancement of the quality of life throughout Ethiopia” by encompassing a system of human and physical resources designed to meet the changing healthcare needs of the population it serves.

It is the only laboratory accredited by the USA based Joint Commission International (JCI) for five times in a row. The laboratory provides more than 3000 tests in collaboration with its referral laboratories.

ICL would like to fill the following vacant positions under the HR and Admin department by inviting all qualified and competent applicants:

Duties and Responsibilities 

• Whenever any property of the company comes into the room, it will be recorded in a good receiving note (good receiving note) by checking the status of the offer (either by purchase or gift) and by comparing it to the document that was submitted.
• Ensures that the requested assets are signed by the appropriate officer and shall carefully sort and maintain them according to their type and necessity, without distorting the order of the number and type of goods.
• The requested assets in a document of expenditure are Registered, measured, weighed, and signed and handed over.
• when an item is returned for a miscellaneous reason the store keeper Keeps a record of the appropriate return tracking record.
• Ensures that the daily receipts of takeover or expenditure of incoming and outgoing assets have completed the required formalities and are documented, and if there are non-transfers, it follows up and records the delivery.
• Every six months and annually, if it is necessary, the Board of Supervisors shall conduct a census of assets in accordance with the Department’s work.
• After the entry of documents and other items, it carefully sorts the items according to their type and need in such a way that they can be easily stored and categorized respectively next to the number of remaining reserves in their assigned place.
• When requested for documents and goods from the various departments of the organization, it will ensure that the starting number is consistent with those taken before, that the part of the work that requested the property has been filled out and so on carefully meets the appropriate formalities and is approved by the relevant officer.
• On the receipts of the expenditure, the direct address of the part of the narrator, the serial number of the delivered bee, and the quantity according to the measure of the type of goods, weigh, measure and measure and sign the narrator. He shall immediately forward a copy of the expenditure document of the goods to the financier.
• Ensures that the requested items leaving the units in the form of loans are must sure timely return
• It requires the purchase of essential items, especially in the day-to-day delivery of services, which are being monitored periodically.
• The Cash Register Machine will also be monitored when they are damaged.
• The Department is constantly reviewing ways to improve service delivery, and implements it when approved.
• It ensures that the company’s fixed assets are kept in system and even records
• Prepares and submits a complete report of the work department on a monthly basis and in accordance with the operating instructions as required;
• It identifies assets that are in the organization or asset class that have expired and are not in force for any other reason and provide officers with means to dispose of them so that they can be disposed of following the implementation departments.
• He will do more work than his immediate supervisor
• Oversee the organization, maintenance, and security of all company documents and records
• Develop and implement policies and procedures for the proper handling, storage, and retention of documents
• Manage a team of document/record clerks and administrative assistants
• Ensure all documents and records are accurately indexed, filed, and easily retrievable
• Monitor compliance with regulatory requirements and industry standards for records management
• Conduct regular audits of the document/records management system to identify areas for improvement
• Provide training and guidance to staff on best practices for document/records handling
• Serve as the main point of contact for internal and external requests for information and documents
• Implement and maintain electronic document management systems
• Coordinate the secure destruction of obsolete or sensitive documents
• Prepare reports and metrics on the status and performance of the records management program

Competencies 

Technical Competencies:

• Expert Microsoft Office skills (Excel, Word, PowerPoint, and Outlook) skills
• ORACLE -HR system end user/employee self service
• High level of numerical, analytical, conceptual skills and problem-solving skills.
• Strong level of managerial and business expertise

Behavioral Competencies:

• The ability to work autonomously and hold themselves accountable.
• Advance communication and interpersonal skills.
• High level of numerical and analytical skills.
• Ability to work under pressure and meet set deadlines.
• Conflict management and resolution
• Ability to work with diverse cultures.
• Maintain high a level of honesty and integrity.

VIII.  Salary: – As per the company scale          

Required Number:      01 (One)

Report to                     HR and Admin Director

Employment Status:   Permanent

Location :                   Head Office (A.A)

Department:                HR and Admin