About the Job
Company Overview
Africa Ventures Trading PLC is a diversified consumer goods, building materials and agricultural products trading company established more than 5 years ago. We have quickly grown to include over 50 SKUs within our product portfolio and cover a wide range of Ethiopia and plan to soon expand into regional markets.
Job Overview
We are seeking a highly organized and proactive Human Resource and Administration Assistant to support our HR and administrative functions. This role is essential in ensuring that employee records are accurately maintained, the company complies with all regulatory requirements, and day-to-day administrative tasks are handled efficiently. The ideal candidate will have a strong attention to detail, excellent communication skills, and a commitment to supporting a smooth, compliant workplace.
Key Responsibilities
- Employee Records Management
- Maintain accurate and up-to-date employee files, including personal information, contracts, performance records, and any other required documentation.
- Ensure employee records are stored securely and in compliance with data privacy laws.
- Perform regular audits of employee files to ensure completeness and accuracy.
- Compliance and Regulatory Adherence
- Assist in ensuring the company complies with labor laws, health and safety regulations, and industry-specific requirements.
- Prepare and maintain records for compliance audits and regulatory reporting.
- Monitor updates in employment regulations and advise HR on necessary policy adjustments.
- Recruitment and Onboarding Support
- Assist with posting job vacancies, screening applicants, and coordinating interviews as needed.
- Support new employee onboarding, including preparing orientation materials, setting up workspaces, and organizing training sessions.
- Track probation periods and ensure follow-up evaluations are completed on time.
- Employee Support and Communication
- Serve as a point of contact for employee inquiries regarding HR policies, benefits, and general company information.
- Help organize employee engagement activities, training sessions, and other HR events.
- Distribute important company announcements and HR communications.
- Administrative Duties
- Manage office supplies inventory and order as necessary to ensure smooth office operations.
- Assist with scheduling meetings, preparing meeting materials, and coordinating logistics for company events.
- Provide general administrative support to the HR department, including preparing documents, organizing files, and handling correspondence.
- Policy and Process Documentation
- Assist in documenting HR policies and procedures, ensuring they are accessible and clearly communicated to staff.
- Maintain and update the employee handbook with any new policies or procedural changes.
- Performance and Attendance Tracking
- Help maintain attendance records and ensure accurate tracking of leave and absences.
- Support the performance management process by tracking review schedules and assisting with follow-up.
About You
Qualifications
- Bachelor’s degree in Human Resources, Law, or a related field.
- Minimum 2 years of working experience
- Prior experience in an HR support or administrative role is preferred.
- Strong organizational and record-keeping skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HR software is a plus.
- Excellent attention to detail and the ability to handle sensitive information with confidentiality.
- Good communication and interpersonal skills.
- Ability to prioritize tasks and manage time efficiently.
Required Skills
- Microsoft Office Pack: Word, Excel, Access, Publisher, Outlook, Powerpoint
- Communication
- Attention to detail
Interested and qualified applicants should apply through this email address: [email protected]
More Information
- Address Ethiopia
- Experience Level Junior
- Total Years Experience 0-5
