Driver and Liaising Agent 14 views

Under immediate supervision of Sales Representatives/PSS Officer, the Driver and Liaising Agent drives SR/PSSO, delivers social marketing products to authorized outlets and potential and outlets located in the sales territory and per the distribution procedure of MSIE. The incumbent also drives vehicles during supervision and monitoring and sales by SR/PSSO customers which are located in the Area Programs Office/territory. He/she ensures that the vehicle is in good working conditions, keeps the tools safely, keeps the vehicle clean and presentable, and ensures the timely annual inspection and road-worthiness certificate acquisitions, records daily movement mileages.

1. DUTIES/TASKS

Product Distribution

• Delivers Social Marketing products to the customers including but not limited to: Wholesalers, retailer by respecting the distribution procedure and safety rules.
• Ensures that outlets receive the products with expiry and batch numbers
• Properly request products from MSIE warehouses using appropriate requesting methods and procedures,
• Maintains the quality of the products receiving from warehouse until delivered to outlets
• Maintains good relationships with customers and ensures to understand their requirements in relation to our products and services;
• Gathers information on competing products’ price, discounts incentives being offered, promotional activities, new entrants, customers’ views, requirements and timely relay that information to immediate supervisor;
• Responds promptly queries and needs and keeps customer satisfied;
• Produces monthly, quarterly and annual reports on sales performance vs. assigned target and any other relevant information and submits to immediate supervisor;
• Prepares requisitions for products on order or anticipated orders;
• Works closely with other team members at the assigned area and actively participates in MSIE’s services and products;
• Collects cash and deposits it in the bank and submits GRN and receipts to the Finance and Administration Office;
• Drive the assigned sales representative and/or PSS Officers to the place where they do the operation in predefined movement plan
• Undertakes any other assignments as requested by the supervisor.

Driving and Vehicle Management

• Drives the vehicle assigned to him safely, with strict observance of traffic rules and regulations and the organization’s internal policy;
• Ensures that the vehicle is utilized for the sole purpose of the organization’s work;
• Checks and ensures the timely filling and rational use of fuel and oil supplies to the organization’s vehicles;
• Ascertains that the necessary appliances (spare tyre, fire extinguisher, tools, etc.) are readily available in the vehicle;
• Ensures proper cleanliness, maintenance, servicing repair and safe keeping of the vehicle.
• Ensures the annual inspection of the vehicle before the set deadline.
• Distributes/collects letters, packages, parcels and messages on behalf of the organization;
• Fills in fuel and oil consumed and kilometer readings before and after any travel on appropriate transport forms and submits same to his/her immediate supervisor;
• Fills up the vehicle log book accurately and submits it on regular basis to the transport supervisor;
• Informs to his/her supervisor any incident or safety problems faced up on travel immediately;
• Conducts standard checks of the vehicle every day before operating and ensures that regular maintenance work is carried out at recommended Km reading.
• Performs related tasks as required

PERSON SPECIFICATION

• Qualification Requirements
  • Education: Diploma in Auto mechanics with 3rd Grade Driving License
  • Experience Four years of experience in driving and vehicle management
  • Short term training on FP/MA sales and distribution
• Skills, Attitudes and attributes
  • Good sense of cleanliness;
  • Knowledge about vehicles operations;
  • Good knowledge of the main roads and side roads around the work areas.
  • Good interpersonal and negotiation skills
  • Pro-Choice