Director, Administration and Finance 23 views

Position: Director, Administration and Finance

Terms of employment: Full time

Accountable to: President

Hope Enterprise University College (HEUC) is a higher education institution in Ethiopia, which is housed on five hectares of a beautiful, green and clean campus conductive for teaching-learning process and having student and faculty friendly environment.

Currently the university college is trying to recruiting the right candidates for below positions; accordingly, any interested professional who can meet the following criteria can apply for the position.

Duties and Responsibilities

• Is responsible for financial and budget management, human resources management, oversight of student life, procurement, physical facilities and grounds management of the University College.
• Assists the president in fund/resource raising for the university college.
• Leads, supports and coordinates the activities of the officers under him
• Addresses matters related to manpower development, logistics, general services, budget preparation and control and accounting according to this charter.
• Assists the President in communication with government and with other actors in the community.
• Ensures that the human resource management of the University College is operated according to this charter and subsequent policies.
• Makes relevant reports to the President regarding activities, finances, budget allocation, performance and incidents.
• Leads the annual and multi annual budget formation processes of the university college as laid out in the charter.
• Organizes the university college’s annual plan of action by working closely with the Vice President for Academic Affairs and the pertinent staff therein and completes the same on time.
• Ensures the safety and security of the community of the university college.
• Recommends to the President policies and guidelines for planning and utilization of resources.
• Ensures the proper management of all employment, work services, construction, purchase and service contracts as per the regulations in the charter.
• In consultation with the President and with the help of an attorney kept on a retainer basis, manages the legal affairs of the university college.
• Proposes to the President new ideas on manpower management, financial management and short and long term plans for institutional development.
• In consultation with the President, plans, programs and implements income generating activities and ensures that they are managed and accounted for according to the law.
• Ensures that the financial report, the audit report and all regular and incidental publications of the university college are done, printed and distributed on time, accurately and fully.
• Oversees the public information of the university college in a manner that is interactive, stakeholder focused, informative and value adding by ways of, for instance, resource raising, student and alumni focus and institutional advancement.
• In consultation with the President, manages the media, the itinerary and reception of visitors and community relations.
• Serves as a voting member of the Senate.
• Ensures that the physical facilities are repaired, maintained and cleaned on time and that the grounds, green ward, parks and parking lots are managed properly with timely husbandry.
• Ensures that all toilet facilities, eateries, green wards, sidewalks and other public spaces on and around the campus are repaired and cleaned on time and refuse arising from the campus is disposed of properly and on time.
• Ensures that digital facilitations and telephone lines are used only for official purposes all throughout the university college as per the procedures established.
• Ensures that all accounts payables and receivables are managed well and that quarterly and financial statements are prepared accurately and distributed to the relevant offices and stakeholders on time.
• Engages in teaching at least a course of one’s expertise
• Oversees the financial management of the university college as per the procedures of the organization and gets a financial statement prepared on time.
• Designs job descriptions within administrative and financial services and with the approval of the President implements the same.
• Ensures that the code of ethics regarding the support staff are implemented.
• Strengthens ICT use in the administrative and financial services.
• Works closely and cooperatively with the Vice President for Academic Affairs coordinating efforts, exchanging information and reducing redundancies by joint efforts.
• Writes project proposals for fund raising purposes and reports on funded projects as instructed by the President.
• Writes reports that are required by signatory government agencies and submits the same on time.
• Supports the evening educational extension and holds separate accounts for all financial transaction of the same, the summer school and other incomes generated apart from donations and sponsorships.
• Ensures the deposit of all taxes to government and payments to vendors on time.
• Develops protocols of care, repair and cleanliness for the facilities and grounds of the university college along with implementation norms and schedules and following approval by the President monitors the implementation of the same involving all campus facilities and grounds ensuring fresh, invigorating, tidy and well-functioning campus at all times.
• Upholds to the values, vision and mission of Hope Enterprises and Hope University College and ensures the advancement of the same at the university college.
• May bring his opinion and advice on various aspects of academic affairs to the President and when differences of opinion occur, yields to and implements the decision of the President with unreserved commitment and no dissent.
• Fulfills other duties and responsibilities as assigned by the President.

N.B: Candidates interested in the position of Director, Administration and Finance should submit the following Documents.

• Original credentials ( Educational Certificate, Work experience, Termination Letter and Clearance)
• All Educational Certificate should be Vertically integrated and Authenticated
• Valid resignation letter and clearance from current institution
• Income tax deduction confirmation letter from Ethiopian Revenue and Custom authority

Qualification

• MA in any Business Fields
• Eight years of experience in higher education institution, four years of experience in senior administration related leadership position.