Administrative and Finance Coordinator 140 views

Job Title: Administrative and Finance Coordinator

Location: Addis Ababa with possibility of travel to the field support (when demand arises)

Status: One year contract with possible extension on budget availability

Start Date: February 2026

Reports to: Executive Director

Salary: Scale of the organization that bases qualifications and experience

About Citizen to Citizen (C2C) Development Organization

Citizen to Citizen (C2C), locally known as Zegoch Lezegoch (ZlZ), is a National Ethiopian civil society organization registered under Proclamation No. 1113/2019. C2C works in crisis-affected areas to catalyse people-driven initiatives that address immediate humanitarian needs while tackling root causes of vulnerability. Our mission is to strengthen community resilience, self-reliance, and collective action through locally led responses that complement broader relief and recovery efforts.

C2C currently operates in the Amhara Region and Southern Ethiopia (Gamo and Gofa zones) and scaling to Tigary and Afar through our scaling out partners. At the heart of our programming is the Irsho/sclr approach – a community-led response to crisis model that empowers mutual aid groups to identify priorities, mobilize local capacities, and implement context-specific solutions. This approach builds on Ethiopian traditions of solidarity and mutual support emphasizes innovation, adaptability, dignity and interconnectedness.

As a learning-oriented organization, C2C values collaboration, creativity, and accountability. We seek committed professionals who share our vision of community-led development models and are motivated to strengthen people-centered responses in complex and dynamic contexts.

Job purpose – The position will be senior members of staff within C2C and will be responsible to oversee, manage and report all aspects of administration, financial operations, and human resource functions to ensure the smooth functioning of the organization. This role requires a proactive individual with a strong ability to handle multiple tasks, streamline processes, and maintain compliance with internal and external requirements. The position is collaborative in nature, working closely as team and other stakeholders.

Key Responsibilities and Accountabilities:

Human Resources and General Management

• Review and implement HR policies in alignment with organizational goals and legal requirements.
• Manage recruitment processes, including job description preparation, vacancy postings, application screening, onboarding, and maintaining updated employee records.
• Facilitate annual leave planning, ensuring all employees submit their leave plans.
• Oversee employee benefits administration, leave tracking, payroll management, performance evaluations, and compliance with labor laws.
• Facilitate staff training and professional development programs while fostering a positive workplace culture.
• Address employee grievance promptly and collaborate closely with the management on staff contract renewals.

Financial and Budget Management

• Ensure timely preparation of project budgets and reports in collaboration with project managers.
• Develop an effective internal financial/accounting system for tracking micro grants and contracts.
• Review existing financial policies to ensure implementation across the organization.
• Process payroll, vendor payments, staff reimbursements efficiently, monitor micro grants for compliance with donor requirements, and manage fund utilization according to budget allocations.
• Continuously follow up on budget versus actual financial reports while communicating with relevant departments.

Procurement, logistics and Property Administration

• Oversee procurement processes to ensure compliance with policies while maximizing value for money.
• Design effective fixed asset administration strategies.
• Ensure compliance in vehicle management, travel requests, training settlements, etc., acting on feedback from internal audits.
• Oversee property administration activities following organizational rules.

Reporting and Documentation

• Prepare monthly, quarterly, and annual financial reports for donors and stakeholders.
• Maintain organized documentation of all financial transactions, contracts, administrative records, and ensure timely submission of statutory reports including tax filings.
• Monitor reporting processes for accuracy and efficiency improvements while providing regular updates on financial performance to management.

Required Qualifications and Skills

• Education: MA/MBA/BA Degree in Management, Accounting & Finance or other related field of studies from a recognized University (Master’s degree preferred).
• Experience: At least 8/10 years of progressive experience in management positions specially in finance, administration, and human resources, preferably within NGO environment or working in donor based financial systems are mandatory.

Technical Skills:

• Proficiency in financial software and tools (e.g. Peachtree, QuickBooks, Excel).
• Strong knowledge of HR practices and labour laws.
• Familiarity with donor reporting and grant management.
• Having property administration skills and procurement skills.

Required Skills and Abilities

• Excellent organizational and multitasking abilities.
• Excellent communication skill (verbal and written)
• Strong leadership and team management skills.
• Problem-solving and decision-making expertise.
• Computer Literacy (Word, Excel, power point and plus)