Building Administration Officer 37 views

Description:

• The Building Administration Officer is responsible for managing the day-to-day operations of the building, ensuring proper maintenance, safety, tenant satisfaction, and efficient coordination of all facility-related activities. The role ensures the building is clean, functional, safe, and well-managed at all times.

Key Responsibilities:

General Building Management

• Maintain updated records of building plans, tenant information, and service contracts
• Coordinate cleaning services and ensure all areas of the building are well-maintained
• Receive and follow up on tenant requests, complaints, and maintenance issues
• Supervise all in-house and outsourced building activities (maintenance, cleaning, repairs, etc.)

Maintenance & Technical Supervision

• Conduct regular inspections of elevators, fire alarm systems, water pumps, lighting systems, and other technical equipment
• Prioritize and monitor maintenance work orders and ensure timely completion
• Work closely with maintenance teams and external contractors
• Maintain an inventory of building equipment, tools, and supplies

Safety & Security Management

• Ensure compliance with safety protocols and building regulations
• Monitor CCTV systems, access control, and overall security operations
• Report and follow up on safety incidents or hazards
• Ensure fire extinguishers, emergency exits, and alarms are in proper working condition

Financial & Administrative Duties

• Follow up on rental payments and maintain proper documentation
• Monitor building operational expenses and assist in budgeting
• Track service contracts such as cleaning, maintenance, and security services
• Prepare and submit periodic administrative reports

Tenant Relations & Customer Service

• Handle tenant communication professionally and efficiently
• Facilitate smooth coordination between building owner/management and tenants
• Share building rules, guidelines, and updates with tenants
• Promote a peaceful and cooperative environment within the building

Qualification & Experience

• Bachelor’s Degree in Business Administration, Property Management, Management, or a related field with three (3) Years of experience in building administration, property management, customer service, or facility operations
• A diploma with relevant experience may also be considered as 5 years of experience in building administration, property management, customer service, or facility operations.