About the Job
Position Title: Coordinator, Program
Department: WASH
Level: TBD
Reports to: M4S Activity, Chief of Party
Required number: One
Based in: Addis Ababa
Vacancy type: Internal and External
Duration of contract: Indefinite based on performance and availability of funds.
Remuneration: As per organization pay scale plus other PSI/Ethiopia staff benefits.
Vacancy posted date: November 28, 2024
Application Deadline: December 11, 2024
Who we are?
We’re Population Services International (PSI), the world’s leading non‐profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to HIV testing. We are a $560m enterprise based in Washington, DC, operating in the private and public sectors in more than 65 countries.
Join us!
There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds – from the medical industry to the music business – all with unique skills we bring to the job.
PSI/Ethiopia wants to reimagine healthcare, put the consumer at the center, and whenever possible, bring quality care to the front door. We achieve health impact in Ethiopia by working with both government and private partners and harvesting technology innovation to bring quality care closer to communities, schools, and homes. We empower consumers by including them in the design of healthcare solutions, offering them more healthcare choices, and helping them to have a voice in influencing national priorities. We work with all market actors in the health system to understand their needs, designing and delivering solutions so that market systems can sustainably serve consumers for the long term, helping to support the Government of Ethiopia in achieving Universal Health Coverage.
We are looking for a Coordinator, Program who will manage WASH initiatives by coordinating reporting and work planning with PSI teams and partners, compiling reports for donors and the Government of Ethiopia, and synthesizing information for internal use. Key duties include support the communication team in developing communication materials, planning events, meetings and conferences, tracking project timelines, and overseeing logistics. The role also involves managing documentation, ensuring compliance, tracking inventory, and supporting procurement.
Main Duties and Responsibilities:
- Coordinate periodic program reporting (biweekly, monthly, quarterly, and annual) and work planning inputs from the PSI team and consortium partners.
- Compile and prepare reports for submission to donors and Government of Ethiopia (GoE).
- Work across departments to produce monthly updates, disseminate lessons learned to implementing partners and regional PSI teams, and support MLE team in dissemination of information (from DHIS2 and other platforms) for management meetings and presentations.
- Support the communication team on identification and development of stories, articles, blogs, and news for program knowledge sharing.
- Coordinate with communication team in preparation of communication materials (e.g., newsletters, briefs, presentations) for internal and external audiences, including donors and partners.
- Liaise with consortium partners to ensure timely and quality report submissions.
- Facilitate communication among team members and ensure alignment with project goals.
- Plan and coordinate key events such as regular meetings, trainings, workshops, and events.
- Document outcomes, follow up on action points with relevant team members, and coordinate logistical arrangements for field visits, including travel, accommodation, and venue booking.
- Monitor project schedules, adhere to timelines, and adjust as needed.
- Maintain and organize all program documentation, including proposals, contracts, amendments, and agreements in coordination with CLA Director.
- Ensure compliance with organizational policies, donor requirements, and local regulations.
- Collaborate with the procurement team to ensure timely & efficient acquisition of supplies/ services.
- Track program inventory and assets, ensuring proper use, storage, and maintenance.
- Facilitate the uploading of documents into the D-tracker internal control system.
- Collaborate with national and regional staff to ensure accurate & timely cost-sharing data collection.
- Carry out any additional tasks assigned by the CoP/DCoP, Program Lead, and other program staff.
About You
Qualification, experience, and additional skills
- MA/ BA in Project Management, Public/Environmental Health, Sociology, Social Sciences, Business Administration, International Development, or related field.
- 4 years of relevant work experience for MA and 6 years for BA degree.
- Certifications in specific technical areas relevant to the role like project management, WASH, etc.
- Ability to prepare reports, presentations, and documentation in a clear and concise manner.
- Excellent organizational & time management skills, with ability to prioritize tasks and meet deadlines.
- Attention to detail in project documentation, budgeting, and reporting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software
- Understanding of M&E (Monitoring & Evaluation) concepts and tools.
- Ability to work collaboratively within a team and with diverse groups of people.
- Strong problem-solving and decision-making skills.
- Ability to adapt to changing situations and handle multiple tasks simultaneously.
- Strong command of English, both spoken and written, is usually essential.
- Basic understanding of budgeting, financial management, and procurement processes.
PSI/E Values
• Honesty: Showing care and faces the truth by always displaying a faithful character in any given situation.
• Measurement: Establishes objective, quantifiable success criteria at the start of any effort – collects routine data and seeks to collect insights that allow us to improve or correct courses of action.
• Pragmatism: Focuses on setting a plan and is dedicated to achieving the set goals(deliverables) in a timely manner.
• Collaboration: Combines efforts for efficiency and goes the extra mile to help when possible.
• Commitment: Behaves in an effective way – using time and resources to achieve PSI’s mission by placing Sara first.
• Trust: Demonstrates willingness to take risks and to operate where/when there isn’t a playbook, because we’ll catch each other when we fall.
Required Skills
- Time management
- Communication
By following our 3 steps application process:
- Fill out the mandatory application form using the link. It will only take 5 to 10 minutes.
- Send your CV and application letter to [email protected] clearly mark “Application for Coordinator, Program Position” in the subject line.
- Check your email and make sure you receive an automatic response acknowledging receipt of your CV. If you don’t receive the automatic response, check again your subject line and if needed, re-submit your CV and application letter with the correct subject.
Application deadline is December 11, 2024. We’ll call or e-mail you back if there is a good fit on both sides.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation, or disability.
More Information
- Address Ethiopia
- Experience Level Mid level
- Total Years Experience 0-5
