Executive Assistant 76 views

WebSprix is the largest privately-owned broadband internet service provider in Ethiopia with tens of thousands of active subscribers. WebSprix is committed to expanding broadband service to every community in the country. Over the past decade, WebSprix has been building a strong information technology infrastructure critical for Ethiopia to achieve robust economic growth.

On top of the internet service, WebSprix provides IPTV, video streaming, and other cloud services to customers where we will be creating values for all involved parties. WebSprix is striving to be the leading Internet Service provider in Ethiopia that will exceed expectations and set new standards. For more information: www.websprix.com

Major Responsibilities፡

Under the supervision of the CEO, the Executive Assistant provides assistance to high-level executives within a company and is often trusted with complex duties and sensitive information. In addition to general administrative work, Executive Assistant may be in charge of scheduling meetings, taking minutes during sessions, maintaining databases and producing reports or presentations for their executive leadership. Monitoring the day to day operation and assignments of the department given by the CEO’s

Main Duties and Responsibilities Include:

• Management of the CEO’s schedule (e.g. meetings, travel, etc.)
• Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs, and other pertinent transmittals for the CEO.
• Organizes and directs the day-to-day tasks and functions and oversees the smooth and efficient operation of the CEO’s.
• Producing reports and presentations.
• Draft and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
• Support in the distribution of meeting agenda’s.
• Support in preparation and distribution of meeting minutes chaired by the CEO.
• Produce and distribute correspondence memos, letters, faxes to respective offices and makes appropriate copies.
• Maintains physical and electronic office filing systems for CEO.
• Coordinate and direct incoming telephone calls, receive and greet visitors and direct inquiries and request for the CEO; respond to sensitive complaints and requests for information from the staff and refer   inquiries as appropriate.
• Follow up schedule appointments and maintain accurate appointment calendar for the CEO. Receive, sort, and distribute all incoming and outgoing correspondence.
• Coordinate registration and travel arrangements for the CEO, as instructed. Organize receipts and process all travel authorizations and other related travel reports.
• Responsible for administrative and secretarial duties to assist the CEO.
• Perform other duties as assigned.

Reported for ፡ Chief Executive Officer (CEO)

Division ፡ Leadership

Location ፡ WebSprix Head Quarter 

Qualifications

• Minimum of B.A. Degree in Business administration, Communications, Secretarial Science and Office Management or related field.
• at least 4 + years professional experience in a similar position

Other knowledge, additional competences

• Experience in administration management.
• Experience and knowledge in computer applications (Microsoft Office, Microsoft excel, Power point, e-mail communication, internal outlook, and internet browsing, etc.), social media and other IT systems
• Excellent English language skills, written and oral
• High degree of efficiency, team-working, integrity and accountability
• Ability to work under pressure.
• Proactive, energetic personality, team playing and communicating skills.
• Ability to multitask and prioritize tasks.
• Excellent project and time management skills.
• Developed organizational skills.
• Attention to detail.