Job Description
Position One
Job Description and personal Specification
Job Title: Finance Officer
Department: Finance
Reports to: Head of Finance
Emp. Type: 2-year contract
Location: Addis Ababa with Frequent travel to regions, Woreda and Development Areas
The Finance Officer is responsible for Preparing cost recovery ,manage donor projects from proposal stage to closing of projects , to monitor and control budgetary utilization processes in the country program financial management, for proper grant management and reporting, check, receipts and important payment documents and to manage the internal control by producing monthly bank reconciliation of all AAE bank accounts.
Key Activities
- Manage donor projects from proposal budget development stage to phase out of the project
- Prepare project cash flow and make sure the cash flow is uploaded to Sun.
- Follow up donor project performance and present the status of the project on NPAT.
- Make sure each donor project expenditure is according to rules and regulations of the donor.
- Timely prepare donor project reports according to the donor reporting format requirement and submit on time.
- Properly recover costs from donor projects and prepare monthly JV to be posted to the system.
- Flag any utilization issue related to the donor project under your management to management and program staffs using NPAT and other proper channels.
- Check and verify the timeliness validity, correctness of coded vouchers and other attributes of financial transaction as per the ActionAid Ethiopia policy and procedures.
- Ensure completeness of all receipts, payment voucher and other documents at the head office before posting into the system.
- Make sure that transactions are timely prepared, analyzed in account codes and T codes for posting within a daytime of payment on a regular basis.
- Ensure that the organizations budgets and expenditures are in line with their agreed upon budgets and strategic plans.
- Collect bank statements and advices on a timely basis to facilitate on time account reconciliation
- Maintain finance documents and files in an orderly manner.
- Undertake any assignments or duties requested by the Line manager.
Job Requirements
- A minimum of four years’ work experience in mainstream finance in a busy and reputable institution preferably in the NGO sector.
- Sound practical knowledge of SUN systems and spreadsheet Computer literate and ability to use accounting systems, word processing, spreadsheet, and, e-mail and Internet
- Experience of managing donor funded projects like FCDO, EU, USAID and others
- A good knowledge of HRBA programming
Application Procedure
Interested applicants should submit their application letter along with recent CV no later than 16th of December, 2022 via:ethiojobs portal Or ActionAid Ethiopia, P.O. Box 1261, Addis Ababa Or E-mail it to: [email protected]
“ActionAid will be conducting safeguarding reference checks on the successful candidate”
Please clearly indicate the title of the position you are applying for in the subject line.
Only Shortlisted applicants will be contacted. Note that applications received after the deadline shall not be considered.
