Grants Officer 39 views

Background:
The Coalition of Ethiopian Civil Society Organizations for Elections (CECOE) is implementing a multi-year project aimed at enhancing citizens’ engagement in human rights, democratic processes, civic rights, duties, and peacebuilding; improving the implementation of best practices among civil society; and strengthening women’s leadership in local governance. The project will be implemented in partnership with CECOE, Bright Future, and Ethiopian Women Rights Advocates (EWRA) across multiple regions of Ethiopia, through civic engagement hubs, digital learning platforms, sub-grants, training, and advocacy initiatives.

Position Summary:
The Grants Officer will be a critical member of the Program and Admin Team, reporting directly to the Finance and Admin Manager. The Grants Officer will also serve as the system administrator for the CECOE’s grants management database and as the project lead for system migrations.

Job Description and Responsibilities:
Grant Management:
• Maintain working knowledge of the CECOE’s programs and priority funding areas and remain abreast of current research, activities, and trends in the CSO sector.
• Monitor grants for legal, financial, and program compliance, including but not limited to ensuring that grant requirements are correctly documented in the grant files and database.
• Monitor and document the grant-making workflow processes, forms, templates, reports, and data to ensure full compliance with internal controls and legal requirements.
• Generate reports and data analysis for the program and finance, and Admin team or board.
• Problem-solve complex grant scenarios; consult/liaise with finance and/or legal counsel.
• Work with finance to generate the reporting required for compliance and financial statement audits.
System Administration:
• Manage implementation of a new grants management system and other technology improvements, including development plans and timelines, staff communication, testing and troubleshooting, documentation, training, and release cycles.
• Administer the current and future grant-making database system, including managing data hierarchy, data quality, data retrieval, coding, and reporting, particularly with respect to compliance, monitoring, evaluation, and learning.
• Ensure all staff are aware and knowledgeable of grants management processes and technology to the degree their functions require. This includes designing dashboards and training staff of all departments formally and informally.
• Implement and maintain protocols for testing and reconciling data accuracy and making timely and accurate database changes.
• Manage system upgrades, troubleshooting, and roll-out of updates, including staff notifications and training.
• Develop training materials and standard operating procedures.
• Maintain electronic manuals and update the program section of the policy and procedures manual.
• Document system procedure changes and train users on any updates.
Grant Monitoring and Evaluation Responsibilities:
• Improve the way staff capture, access, and use grant-making information to enhance programmatic and operational decision-making, produce accurate reports of grant-making results, enhance grantee/grant seeker relationships, and enable learning; enhance supporting systems and tools.

Requirements and Qualifications:
– Education: MA/BA in Management, Economics, Accounting& Finance, or related fields
– Experiences: 4+ years of experience for MA and 6 years of experience for BA (NGO experience is a must)
– Skills, Attitudes and Attributes:
– Good skills in written and spoken English,
– Understanding of basic financial management,
– Good computer skills,
– High level of interpersonal communication and negotiation skills.
– Strong work ethic and ability to meet deadlines.