Head, Local Procurement 37 views

Job Purpose:

To lead and manage local/domestic identification of potential suppliers, contracts and pricing negotiations, and ensuring that the goods and services purchased meet the organization’s quality standards under the framework of local regulations.

Duties and Responsibilities:

Generic Duties:

• Sets deadlines in ways that comply with department’s plans and communicate them to subordinates;
• Organizes workflow and ensure that employees understand their duties or delegated tasks;
• Monitors employee productivity and provide constructive feedback and coaching;

Main Duties and Responsibilities:

• Assists in preparation of procurement policy and plan.
• Negotiates with external vendors to secure advantageous terms and produce proposal to get approval from the manager.
• Ensures that procurement activities are done in accordance with defined policies and procedures and inform incidents of non-compliance to relevant authorities.
• Reviews requisitions, purchase orders and reports for accuracy and compliance with Company policies.
• Forecasts demand for materials/supplies to meet company needs and keep a constant check of stock levels to maximize business effectively.
• Ensures that annual purchase requirements of different users are compiled and satisfied accordingly.
• Ensures that accurate information about potential suppliers is kept and identify suppliers for building long-term relationship.
• Leads the local procurement team in the preparation of Request for Quotations (RFQs), Purchase Requisition (PR) and invitation to bids, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with company purchasing policy and procedures.
• Coordinates and supervises preparation of bid documents and supplier bid lists to obtain competitive quotations on goods and services.
• Supervises all purchases are in compliance with regulations and laws related to purchasing practices and in accordance with the company policy.
• Develops internal control mechanism to ensure quality standards are met in delivery of all approved procurement requests and resolve any grievances/issues accordingly.
• Makes sure suppliers are paid for delivered goods as per the contract.
• Performs supplier performance and assessment evaluation periodically.
• Ensures necessary information and documents kept in hard and/or soft copy.

Performs other duties assigned by the immediate supervisor.