Internship – HR Assistant 48 views

Job Puprose;-

Under the supervision of the HR Officer, the HR Assistant will handle all routine activities of the HR & Admin Departments. She/he should deliver her/his duties and responsibilities in an efficient and professional manner. The position holder carry out filling and other HR & Admin related tasks.

Main Duties & Responsibilities:- 

• Maintains up-to-date records (both in hard copy and soft copy format) of all staffs by making sure all the necessary work related documents are filed for new hires on timely manner.
• Updating and maintaining employee benefits, employment status, and similar records
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Completing termination paperwork and assisting with exist interviews
• Keep records of staff pension fund
• Make sure ID cards are prepared and distributed to a new staff on time.
• Posting job ads and organizing resumes and job applications.
• Ensures office supplies are available in the department and make sure timely replenishment’s and distribution of materials. Keep track of material movements.
• Receive and compile applications received and prepare the CV summary of applications received.
• Assists in recruitment process and participate in interview whenever it is necessary.
• Assist in Preparing Employment Contract for indefinite, definite and temporary period employees.
• Prepare work contracts, time sheets, reports and other pertaining documents for temporary incentives and other workers as required.
• Support the HR Officer in compiling medical reimbursement requests and keeping track of staff medical records.
• Collection of time sheets and monthly tracking of leave balances

Gender Equity:

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Other:

• Be aware of, understand and comply with all of Concern’s policies and procedures (P4 and associated policies, finance, logistics, HR, security management etc).
• Actively participate in any emergency response if called upon to do so (within the existing programme area or in a new one).
• Undertake other related duties as may reasonably be assigned to you by the supervisor or line manager.

Emergency Response:-

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Safeguarding:-

• Able to seek appropriate advice, report concerns, and feel confident they have been understood.
• Understand local safeguarding structures and arrangements.
• Practices in a manner that seeks to reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services to any other associated persons including careers, family members and children at risk.
• Able to document safeguarding concerns, and maintain appropriate record-keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Gender Equality:-

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect.
• Demonstrate Gender equality awareness, gender sensitivity and able to integrate in all outreach tasks and activities.

Accountability;-

In line with the A2015 lead agency, Concern Worldwide, and its commitments under the Core Humanitarian Standard (CHS):

• As relevant within this role, actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E).
• Contribute to ensuring that the Feedback, Complaints & Response Mechanism (FCRM) is functional and accessible, that feedback and complaints are welcomed and addressed – with relevant staff whenever appropriate.
• Contribute to the effective dissemination of information about the FCRM, safeguarding and expected staff behaviour among programme participants and communities (when this is feasible and relevant).