Procurement Officer 52 views

Under close supervision of Procurement and Property Administration Division Head, collect and compile purchase requirements from work unit and participate in the preparation of annual purchase plan. Participate in the Evaluation of and bid document with assigned committee. Follow the proper receiving of goods and materials; properly inspect registration of goods on the registered books. Make sure that minimum stock and reorder level are in place and make constant follow-up on the timely replenishment of stock items. Follow issuance of consumables and fixed assets in accordance with the approval store requisition.

 Specific Duties & Responsibilities

1. Visit markets whereby to obtain the right items from the right sources at a fair price.
   1. Receive purchase requisitions, and check its approval, its budget coverage and specification.
   2. Collect Performa invoices on item basis from different prospective suppliers based on the purchasing manual of the Factory.
   3. Make arrangement of stock delivery with selected suppliers.
   4. Follow-up on the preparation of payments and effect same in due course.
   5. Collect selected goods carefully in accordance with regularities and specifications qualified in the offer analysis.
   6. Depends on the agreement transport items from suppliers’ warehouse to company’s store.
   7. Ensure that items are recorded in goods receiving note before use.
   8. Keep record of all purchases in register book.
   9. Draw petty cash to execute petty cash purchase and settle periodically.
   10. Prepare reports related to job and submit to the supervisor.

Perform other related duties as may be assigned