Procurment and property Division Head 58 views

Major Duties and Responsibilities

Under the general supervision of the Operations Director, plans, organizes, coordinates, directs and controls the entire stores and supply operations of the company. Direct the entire process of purchasing including the preparation, tabulation and analysis of bids for all commodities needed for the company. Supervise the receipt, storage, issues, delivery and control of raw materials, spare parts and other supplies used for factory operations. Ensure the maintenance of records on economic order quantities and overseas the preparation and up-dating of procurement schedules for supplies regularly demanded by the company operations.

3. Specific duties & responsibilities

3.1 Plans, supervises, controls and coordinates the activities of personnel engaged in receiving, storing, issuing, recording of goods and/or supplies.

3.2 Controls and examines that goods received are checked for quantity, quality, prices, etc., against valid documents, i.e. purchase orders, specifications, delivery notes, etc.

3.3 Reviews receiving reports, store requisitions, actual and required stock levels; etc. develops and recommends methods of standardizations and the maintenance of catalogues of supplies and parts; advises on the provisions of adequate warehouse facilities, security, safety and fire or accident prevention;

3.4 Systematizes the arrangement, shelving, location, classification and coding of raw materials, finished goods, spare parts and other items;

3.5 Ensures that stock items are protected from dirt, damage, fire, theft, or rust, etc.;

3.6 Review requisitions, receiving reports, issue vouchers and follows up their timely recording in the proper card-ex;

3.7 Ensures the timely preparation of documents on store operations and the smooth flow of information between the team and the other organizational units;

3.8 Organizes and directs stock and inventory taking activities of stores periodically and reports irregularities with recommendations on corrective action;

3.9 Plans, organizes, coordinates, directs and controls the entire supply operations of the company.

3.10 Supervises the receipt, storage, issues, delivery and control of raw materials, spare parts and other supplies used for factory operations.

1. Ensures the maintenance of records on economic order quantities and overseas the preparation and up-dating of procurement schedules for supplies regularly demanded by the company operations;
   1. Undertakes the study of total consumption of commodities and the determination of usage rates of all warehouse goods as a basis for the establishment of realistic minimum stock levels, economic order quantities and reorder points;
   2. Supervise the maintenance of inventory control records, develops and enforces efficient supply management procedures, techniques and forms;
   3. Organizes and coordinates the physical inventory count of all store items, makes sure that store inventory balances are reconciled with those of the general accounting record;
   4. Formulates and implements policies and procedures designed to assure overall economic purchasing and efficient store management;
   5. Prepares annual budgets and work programs of stores and supply activities; review performance and submits reports for HRM and Property Administration Directorate.
   6. Coach, mentor and evaluate periodically the performances of employees within the division and make sure that they acquire the necessary skills and training.

3.18 Performs other function as required.