Program Assistant 103 views2 applications

Purpose of the Job:

To provide program and administrative support to ensure efficient operation of the Department, support the Director through a variety of tasks related to office organization and communication and be responsible for confidential and time sensitive materials.

Main Duties and Responsibilities:

• Manage and maintain the Director’s calendar including scheduling appointments, internal/external meetings, and conference calls;
• Support in the coordination of the logistics of events, workshops, training, etc.;
• Coordinate the Director’s and the team’s travel itineraries, flights, hotel, accommodation, rental car, and other travel needs;
• Draft and edit correspondence, communications, presentations, and other documents on behalf of the Director and the team;
• Produce and distribute correspondence memos, letters, faxes and forms to the respective offices;
• Secure appropriate signatures and track documents through the approval process on behalf of the Director and the team;
• Receive phone calls and guests visiting the office;
• Provide assistant and support to the director on various projects such as new employee onboarding, including calendar planning and staff communication;
• Prepare agendas for meetings, briefing materials and presentations as needed to support the Director and the team;
• Coordinate with warehouse team to ensure the office has sufficient supplies of stationaries;
• Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs and other pertinent transmittals for the Office/ Directorate;
• Maintain up to date record keeping and filling system for the directorate/unit;

REPORT TO: Senior Director, Program and Partnership

DURATION: Open/Indefinite

Location: Addis Ababa, Head Office

SALARY RANGE: Gross monthly salary of ETB 9,102.00 – ETB 10,537 plus ETB 3,600.00 Housing allowance and ETB 2,200.00 Transport allowance, depending on candidates’ qualification, experience and earning history

EHRC is committed to protecting all children from all forms of harm and to creating a safe and welcoming work environment. EHRC has zero-tolerance approach on sexual harassment and any harm against children. Hence, EHRC will only hire candidates whose background and behaviour are aligned with anti-sexual harassment and child safeguarding principles.