Purchase Clerk 26 views

Company: QuaLabels Manufacturers PLC

Department: – Procurement

Quantity: 01

Reports To: – Procurement and Sourcing Manager

General overview of the role

The Purchase Clerk is responsible for providing administrative and clerical support to ensure the smooth operation of the department. This role involves managing communication, organizing documents, scheduling meetings, and coordinating various purchasing tasks. The Purchase Clerck plays a key role in facilitating day-to-day activities, ensuring effective communication, and maintaining organized workflows.

Duties and responsibilities

• Handle incoming and outgoing communication, including phone calls and letters.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize documents, ensuring easy access and retrieval of documents.
• Prepare, format, and edit documents, reports, and presentations.
• Provide general support to procurement teams and handle Payments.
• Manage office supplies and equipment, ensuring availability and proper functioning.
• Handle confidential and sensitive information with discretion.
• Perform other administrative duties as required to support the team.
• Required skills and experience
• Proven experience in an administrative or secretarial role.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in office software such as ERP System, Microsoft Office (Word, Excel, PowerPoint).
• Ability to manage multiple tasks and prioritize effectively.
• Ability to handle confidential information with discretion.

Location: Lege Tafo_ Sheger City

Salary: Negotiable

Education

• Diploma or Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Logistics, Accounting, or a related field.
• Certification or coursework in procurement, purchasing, or supply chain management is an advantage.
• Basic training in inventory management, vendor coordination, and purchasing procedures is preferred.
• Proficiency in computer applications and administrative systems related to purchasing activities.

Skills & Competencies

• Basic knowledge of purchasing and procurement processes
• Ability to prepare, process, and track purchase orders
• Strong administrative and documentation management skills
• Attention to detail to ensure accuracy of orders, pricing, and records
• Ability to coordinate with suppliers and internal departments
• Good organizational and time-management skills
• Proficiency in MS Office (Excel, Word, Outlook) and purchasing or ERP systems
• Basic understanding of inventory control and stock replenishment
• Effective communication skills, both written and verbal
• Ability to follow procurement policies, procedures, and approval workflows
• Problem-solving skills to handle order discrepancies and delivery issues
• Ability to work independently as well as part of a team
• Basic numerical and data entry skills

Experience

• 1–2 years of experience in purchasing, procurement support, or administrative roles.
• Experience in preparing, issuing, and tracking purchase orders in accordance with company procedures.
• Hands-on experience coordinating with suppliers regarding pricing, availability, delivery schedules, and order confirmations.
• Experience maintaining accurate purchasing records, files, and supplier documentation.
• Exposure to inventory control processes, stock monitoring, and replenishment support.
• Experience verifying invoices against purchase orders and delivery notes.
• Familiarity with procurement systems or ERP software for data entry and reporting.
• Experience supporting procurement teams with quotations, vendor comparisons, and administrative reporting.
• Ability to handle order discrepancies, follow up on delayed deliveries, and support issue resolution.
• Strong administrative skills with attention to detail and accuracy.

Career Progression

• Senior Purchase Clerk / Procurement Coordinator
• Procurement Officer / Buyer
• Procurement Supervisor / Team Lead
• Procurement Manager