Purchaser 23 views

Job Purpose:

To support smooth operation of the company by effectively procuring inputs, supplies and other items in the right quantities and qualities and ensuring timely deliveries.

Main Duties and Responsibilities:

• Receives purchase requests and orders from user departments and process for timely acquisition and availability of required items or services.
• Verifies purchase requisitions, clarifies unclear items description, and recommends alternative items having similar use.
• Assists in the preparation of bid documents and supplier bid lists to obtain competitive quotations on goods and services.
• Participates in technical evaluation committees when appointed and do the analysis report as required.
• prepares purchase orders, in consultation with senior Procurement Expert, by verifying specifications and price.
• Forwards purchase orders to suppliers and expedites orders.
• Collects purchased items from suppliers.
• Verifies the product specifications and quantity as per the Purchase Order.
• Verifies receipt of items by comparing items received to items ordered; resolves delivery error with suppliers.
• Initiates payment requisition for purchases by compiling receiving and other supporting documents which evidence purchases of goods.
• Evaluates and monitors contract performance to ensure compliance with contractual obligations and to determine need for changes.
• Prepares and maintains accurate records and documentation on all purchases, contracts, correspondence and related follow up.
• Performs other duties assigned by the immediate supervisor.