Purchaser 35 views

Job Purpose

To support smooth operation of the company by effectively procuring inputs, supplies and other items in the right quantities and qualities and ensuring timely deliveries.

Main Duties and Responsibilities:

• Receives purchase requests and orders from user departments and process for timely acquisition and availability of required items or services.
• Verifies purchase requisitions, clarifies unclear items description, and recommends alternative items having similar use.
• Assists in the preparation of bid documents and supplier bid lists to obtain competitive quotations on goods and services.
• Participates in technical evaluation committees when appointed and do the analysis report as required.
• prepares purchase orders, in consultation with senior Procurement Expert, by verifying specifications and price.
• Forwards purchase orders to suppliers and expedites orders.
• Collects purchased items from suppliers.
• Verifies the product specifications and quantity as per the Purchase Order.
• Verifies receipt of items by comparing items received to items ordered; resolves delivery error with suppliers.
• Initiates payment requisition for purchases by compiling receiving and other supporting documents which evidence purchases of goods.
• Evaluates and monitors contract performance to ensure compliance with contractual obligations and to determine need for changes.
• Prepares and maintains accurate records and documentation on all purchases, contracts, correspondence and related follow up.
• Performs other duties assigned by the immediate supervisor.