About the Job
Under the supervision of the Strategy, Performance and Learning senior Director, the Senior Administration Officer is responsible for the overall Administration of the consulting firm.
The position holder is responsible for the service procurement and facility management, office rent agreement management, office service provision and making the office conducive for work as per the policy and best practice of the consulting firm and also for the performance management of staff that reports to her or him.
Key Duties and Responsibilities
- Procurement Strategy: Develop and implement innovative procurement strategies for office supplies and various services, including consultant agreements, office rent, and vehicle services.
- Office Management: Oversee day-to-day office operations, including supplies, equipment maintenance, and vendor coordination.
- Administrative Oversight: Ensure all office and project administrative activities are conducted efficiently.
- Logistics Coordination: Schedule and coordinate vehicles, drivers, workshops, and training events, including travel arrangements, supplies, and materials.
- Inventory Management: Track office inventory and supplies, initiate purchase orders, and maintain accurate records.
- Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and inquiries.
- Office and Property Management: Ensure the office space is well-maintained and secure, coordinate repairs, and oversee property management procedures.
About You
Qualification and Experience:
- BA Degree in Business Management, Administration, Procurement/Purchasing, and related social studies.
- Minimum 5 years of experience in a similar role, including 2 years in a supervisory capacity
- Advanced Microsoft Word Skills, with a particular focus on formatting functions (e.g., section breaks, table of contents, inserting PDFs, etc.).
- English Communication skills
- Timeliness (meet deadlines, generally handle duties in an efficient and timely manner).
- Organization (tidy and efficient workspace and electronic files);
- Multi-tasking (prioritizing and juggling various tasks effectively);
- Attendance / punctuality.
Required Skills
- Communication
- Attention to detail
Candidates who are interested and who fulfil the above stated requirements are encouraged to submit only their application/ motivation letters along with their updated CV via email; [email protected] by mentioning the position title on the subject line.
More Information
- Address Ethiopia
- Experience Level Senior
- Total Years Experience 5-10
