Senior Finance officer (re-advertisement) 182 views4 applications

Job summary

The Senior Finance Officer is responsible for the overall ISHDO finance and grant management. S/he is responsible for the design, development, implementation, and maintenance of an effective finance and grant management, monitoring and reporting system. Review transactions in the accounting system, maintains accurate financial records, Compile, analyze, and report financial information, Creates periodic reports, such as management & donor reports, balance sheets, profit & loss statements, etc. S/he involve in Performing audits and resolving discrepancies.

S/he tracks various grants, perform general ledger accounts and bank statement reconciliation, preparing journal entries and financial statements, regularly clear receivables & payables, maintaining fixed asset system, assisting with annual budgeting, compiling grant applications and expenditures reporting, preparing statistical and financial reports for management and donors, maintaining records retention, and assisting the Finance and Admin head in meeting the Finance Unit’s objectives.

Job responsibilities

• Maintain an adequate cash flow to ensure that there is sufficient cash to cover project activities and plans, support the Budget Holder and finance and admin head to prepare monthly cash forecast in a timely manner.
• Ensure that payment   request   documents are duly filled   out and signed   by the appropriate persons with the necessary and required supporting documents attached in compliance with all ISHDO policies and procedures, donor requirements as well as the law of the country.
• Prepare, review and consolidate monthly financial reports and ensure that they are consolidated for monthly distribution to the budget holder and donor.
• Follow & adhere to all ISHDO policies, procedures, grant compliance and documentation requirements.
• Responsible for maintaining   well organized   filling systems   for finance files   and records and assist in retrieval of financial documentation whenever necessary.
• Prepare documents for audit and donor monitoring visits and maintains key copies of finance records and documents in an orderly and secure manner.
• Ensure completeness of   financial   documentation   for every   transaction    as per finance and procurement documentation in accordance with ISHDO financial policy/Guideline (checklist), coordinate with pertinent units to gather necessary documents.
• Handle administrative functions of the finance unit such as drafting correspondences related to financial/accounting functions, maintaining project administrative files, and undertaking   other administrative   management functions.
• Posting all expenditures, payment and collection following the standard chart of accounts, coded budget and record to the accounting system (Peachtree).
• Preparation of monthly financial/expense reports according to the ISHDO/Donor requirements
• Provide monthly, quarterly and mid-year financial reports on actual vs budget spend and analysis of grant financial performance.
• Reconciling and tracking payable and receivable balances.
• Prepare payables and receivable aging on monthly basis and report to the finance manager.
• Maintain VAT tracker to follow up outstanding VAT receivable and reconcile with the financial records.
• Ensure that the overall posting and reporting of the Financial Activities are properly performed and follows up that the daily routines are carried out smoothly.
• Assist the Project team in all aspects of finance activities.
• Participate in the preparation of annual budget of the project jointly with the program staff.
• Prepare monthly financial report by projects and donor and submit to Finance manager and budget holder for review
• Prepare Budget versus Actual (BvA) report monthly, quarterly and whenever requested.
• Ensure that ISHDO   Procurement Procedures are followed   and relevant financial documents, such as purchase   requisitions, proforma invoice, purchase order, and Goods receiving Notes are available.
• Ensure Periodical Financial Statements are prepared with all required documents.
• Control and Assist Cashier in all financial matters.
• Ensure that all financial records are complete, up to date and filed systematically.
• As a responsible for accounts of the organization, he/she conducts surprise cash count and reports to the Finance manager.
• Ensure appropriate treatment and control over fixed assets and periodic checks.
• Responsible for the tracking of cost share expenses as required by the award and identify other areas for program cost share.
• Carry out any other related activities as assigned by the immediate supervisor.

Salary: Based on earning salary history 40,000.- to 60,000.