Senior Logistics and Transport Officer 50 views

The Senior Logistics and Transport Officer at East African National Distribution SC (EAND SC) is responsible for managing logistics operations and transport coordination to ensure the efficient distribution of cement from warehouses to customers. This role involves overseeing transportation scheduling, fleet management, dispatch coordination, and customer balance reconciliation while ensuring compliance with company policies and regulations. The officer will also work closely with suppliers, transport providers, and internal teams to optimize operations and enhance service delivery.

1. Logistics & Transport Operations Management

• Plan and oversee daily transport and dispatch operations to ensure efficient delivery of cement to customers.
• Coordinate with the Sales and Marketing Team, warehouse staff, and transport providers to align logistics with sales orders and customer requirements.
• Optimize transportation routes and fleet utilization to minimize costs and enhance efficiency.
• Ensure on-time deliveries while reducing delays, fuel costs, and vehicle downtime.

2. Cement Dispatch Coordination

• Supervise dispatch, and delivery processes at satellite warehouses.
• Ensure accurate reconciliation between dispatch records, weighbridge data, and customer invoices.
• Monitor dispatch schedules and adjust based on real-time logistics constraints and customer needs.
• Implement safety and compliance measures during cement and Coal transportation and handling.

3. Fleet & Transport Management

• Manage and monitor company-owned and third-party transport vehicles for on-time and safe deliveries.
• Ensure that transport providers comply with service agreements, road safety, and regulatory standards.
• Track vehicle movements using GPS and address transportation inefficiencies and delays.
• Maintain records of fuel consumption, maintenance schedules, and driver performance.

4. Customer Balance Reconciliation

• Ensure accurate tracking and reconciliation of customer balances related to cement deliveries.
• Work closely with Finance and Sales teams to verify payments, outstanding balances, and credit limits.
• Identify and resolve invoice discrepancies and mismatched delivery records.
• Regularly update management with customer balance reports for informed decision-making.

5. Inventory and Stock Coordination

• Monitor cement stock levels at satellite warehouses to prevent shortages or excess inventory.
• Conduct periodic stock reconciliations to ensure consistency between physical stock and system records.
• Coordinate with the procurement and warehouse teams to ensure timely restocking.

6. Compliance and Documentation Management

• Ensure all transport and dispatch documentation (e.g., waybills, invoices, delivery notes) are recorded accurately.
• Maintain compliance with road transport regulations, safety guidelines, and environmental standards.
• Prepare reports for audits and internal controls related to logistics operations.

7. Performance Monitoring & Reporting

• Track and report key logistics and transport performance indicators (KPIs), such as on-time delivery rates, transport costs, and dispatch accuracy.
• Provide weekly and monthly reports on logistics efficiency, fleet performance, and customer balances.

Analyze transport trends and recommend improvements to optimize operations

PERSONS SPECIFICATIONS

4A. Education:

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.

4B. Experience:

• Minimum of 5 years of experience in logistics, transport management, or warehouse operations, preferably in cement distribution.
• Strong knowledge of fleet management, dispatch operations, and customer balance reconciliation.
• Proven experience in managing day-to-day logistics operations, including transportation, warehousing, and inventory management.
• Experience in supervising and mentoring logistics teams.