Key Responsibilities

A. Human Resources Support

• Assist with maintaining personnel records, timesheet databases and HR trackers.
• Supporting recruitment administration and interview scheduling.
• Assist with organising interview materials, assessment documents and reference-check records.
• Support employee onboarding and induction arrangements, including preparing checklists and organising relevant documentation.
• Assist with maintaining leave and attendance records under the supervision of the Senior HR Officer.
• Support staff engagement and recognition activities.
• Assist with filing, archiving and retrieving HR documents in accordance with confidentiality and data protection requirements.
• Perform other relevant HR administrative duties assigned by the Senior HR Officer or HR and Operations Director.

B. Procurement Support

• Assist with organising and maintaining procurement files, purchase requests, supplier quotations and supporting documentation.
• Support the preparation and updating of procurement trackers and documentation registers.
• Assist with filing and maintaining purchase orders, delivery notes and other procurement records.
• Support the collection and organisation of supplier documentation in accordance with established procurement procedures.
• Assist with tracking deliveries and updating procurement records.
• Check procurement files for completeness and flag missing documentation to the Senior Procurement Officer.
• Support the preparation and organisation of procurement documents for review, verification and audit purposes.
• Assist with maintaining organised electronic and physical filing systems for procurement records.
• Perform other relevant procurement administrative duties assigned by the Senior Procurement Officer.

C. Logistics and Liaison Support

• Support and assist with basic logistics records and other administrative related tasks.

D. Reporting, Compliance and Teamwork

• Maintain accurate and up-to-date records of assigned tasks and activities.
• Assist in compiling information and preparing routine departmental reports.
• Follow organisational policies, procedures and established approval processes.
• Maintain confidentiality when handling personnel, recruitment, supplier and organisational information.
• Demonstrate awareness of safeguarding, prevention of sexual exploitation and abuse (PSEA), data protection, anti-fraud and conflict-of-interest requirements.
• Report concerns or suspected breaches of organisational procedures through the appropriate channels.
• Work collaboratively with departmental colleagues and other teams.
• Participate in supervision meetings, learning activities and performance reviews.
• Undertake other reasonable duties relevant to the internship and the department’s objectives.

Essential Requirements

• Bachelor’s degree in human resource management, Business Administration, Management, Public Administration or a related field.
• Graduated in 2026.
• Basic computer literacy, including Microsoft Word, Excel and Outlook or equivalent applications.
• Good written and verbal communication skills.
• Strong organisational skills and attention to detail.
• Ability to maintain confidentiality and handle information responsibly.
• Willingness to learn, accept feedback and work collaboratively.
• Demonstrated integrity, professionalism and respect for diversity.

Desirable Requirements

• Previous internship, volunteer experience or practical exposure to HR, procurement or administration.
• Familiarity with electronic filing systems and spreadsheet-based recordkeeping.
• Basic understanding of HR administration, procurement or office procedures.
• Interest in the humanitarian or non-governmental organization sector.