Job Description
· To maintain and organize the CEO’s diary, filing system and all other relevant areas as necessary.
· Assist the CEO/COO in the timely management of communications; including written, telephone, email, and voicemail.
· Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
· Organize meetings with the CEO’s guests (Internal and external) and arrange venues, hotel bookings and ensure that the necessary equipment is available at these venues, if and when necessary.
· To be the point of contact between CEO and staff when CEO is unavailable.
· To professionally represent the organization at events
· To liaise positively and professionally with colleagues and visitors.
· Assist in the management and organization of the CEO’s calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
· Fulfil all tasks on time and with highest quality.
· Do not decide/change on given priorities from the CEO.
· Ad-hoc update about the progress on the different tasks given by CEO, follow-up on deadlines and deliverables.
· Respond to messages within a realistic and appropriate turnaround time.
· Takes minutes from meeting when requested by the CEO.
· Propose and provide office support services in order to ensure efficiency and effectiveness within the function of general administration.
Job Requirements
· Computer Skills Literacy, including i.e. Word, Excel, Power point, Outlook
· Strong interpersonal skills with an approachable personality
· Excellent letter writing and organizational skills
· Detail oriented to ensure accuracy and quality across all tasks
· Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced
· Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation
· Good knowledge of database systems and processes
· Good Understanding of Health & Safety
· Ability to work under pressure to agreed deadlines and adapt to change
· Ability to prioritize
· Ability to work in a flexible manner – out of hours as required
· Excellent written English and the ability to communicate at all levels
Requirements: Education and Experience
· Minimum Bachelor’s Degree
· 5 years previous experience in a similar role;
How to Apply
Interested applicants meeting the above requirements can submit or send their application letter including CV and non-returnable copies of academic testimonials within 7 consecutive working days from the first publication date via the email address [email protected]
More Information
- Address Addis Ababa
- Experience Level Senior
- Total Years Experience 5-10
- Qualification BA/BSc