Temporary Finance Specialist (Maternity Replacement) 40 views

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a German implementing organization which provides services worldwide in the field of international cooperation for sustainable development. We work to shape a future worth living in over 120 countries around the world.

The GIZ Office in Addis Ababa oversees projects in Ethiopia and Djibouti where GIZ works on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the German Federal Ministry of Nutrition and Agriculture (BMEL) and other commissioning parties.

The finance department of GIZ Country office Addis Ababa ensures that all financial transactions for are executed and reported timely, correctly, and according to GIZ’s rules and regulations. It is also responsible for insuring smooth fund flow from the GIZ country office to programs and projects. The department oversees handling the opening, closing and signatory adjustment of bank accounts. It also liaises with HQ and recipients of financial agreements concluded in Germany in terms of effecting installment payments, follow-up settlements and report to headquarter.

The Finance department seeks a qualified candidate for the position of Finance Specialist.

Responsibilities 

• Ensuring accounting functions and systems are implemented according to GIZ & Internationally accepted procedures.
• Supports in the Internal coordination functions within the Finance Department.
• Effectively coordinating with the staff of the finance team

Tasks

Financial Service – Managing the daily Finance routines

• Receive Ticket Invoices and check arithmetical accuracy of invoices prior to processing payment
• If Invoice is arithmetically correct and documents are complete, place ‘’Arithmetical Correctness” signature and date in the Accounting Stamp.

• Ensure that small size receipts and invoices are properly glued in A4 size paper
• Support payment vouchers with all relevant documents and references
• Ensure Payment supporting documents are compiled in a most transparent and effective way. (From most important to less important chronological order)
• Process travel claims (domestic + International) according to the GIZ International and domestic travel directives.

• Invalidate invoices/receipts supporting travel claims to prevent re-use.

• Prepare Payment Vouchers (Procurement of tickets and travel claims) and submit for signature
• Analyze accounts on Vouchers and ensure that correct cost codes and PNs are used
• Prepare Payment Vouchers for payments of procurement of goods and private security guard when it is needed.
• Inform travelers when travel claim process is complete by providing the soft calculation sheets and requesting them to either collect their payment or pay back GIZ depending on the balance result.
• Follows-up on timely settlement of ticket receivables.

Internal Control 

• Complies with GIZ Process and Rules and the GIZ Ethiopia National Personnel Policy
• Supports in the provision of required vouchers during Audits in the Country Office

General Services

• Return Office payment vouchers intact after using them for reference in the appropriate place in the Archive

Other Duties/additional Tasks

•    Perform other duties and tasks, as assigned by the Team Leader, whenever necessary

Qualifications

•    Master or University degree in Accounting and Finance, Business administration or related fields.

Professional Experience

• A minimum of 5 years of relevant occupational experience, and work experience with an international company is preferable.

Other knowledge/additional competencies

• Knowledge of English language both in speaking and writing, German language is preferable
• Good working knowledge of ITC technologies (E-mail, internet, and computer applications such as MS Office)
• Strong interpersonal and service skills.
• trong organization and time management skills