Project Coordinator 53 views

The Ethiopian Red Cross Society (ERCS) wants to recruit employees in the following vacant positions the details of which are mentioned bellow.

About the Ethiopian Red Cross Society 

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131  District/Woreda Branches, 599 Woreda Red Cross Committee  and 5871 Kebele Red Cross  committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve

Job Summary

The Project Coordinator is responsible for the overall day to day program management, team leading, budget management, monitoring, reporting and partnership building with relevant stakeholders through creating, maintaining and tracking scheduled events and project milestones. He / she ensures effective and efficient project implementation and coordination with targeted communities and relevant stakeholders.

General responsibilities for all project staff: 

• Comply with procedures, regulations and policies of the ERCS, GRC and Donor
• Work towards the achievement of overall goals of the programme, through dedication, effective teamwork and accountability
• Respect and promote Red Cross/Red Crescent principles, values and comply to ERCS security regulations, code of conducts and relevant guidelines
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Specific Duties and Responsibilities 

IV.I. Project planning, implementation and monitoring:

• Plan and implement the  project according to work plans / log frame and standard
• Ensure that projects target beneficiaries most in need
• Coordinate and supervise project activities at the operational area and office level
• Conduct assessments, prepare analysis and reports
• Develop of works plans and provide quality and timely reports of the project progress to branch head and the headquarters
• Monitor the progress of the project(s) against work plan, review plans in coordination with the headquarter coordinator and project delegate and relevant specialists (shelter, WaSH, CVA) and ensure accomplishment of quality of work against the log frame indicators as outlined in the project proposal
• Ensure that adequate options for community engagement accountability and feedback mechanisms are in place and followed up
• Take account of gender, protection, health risks, the environment and other cross cutting concerns in project design, implementation and reporting
• Document the project successes, lessons learned, best practices
• Report regularly to the Branch head and HQ coordinator on the status of the project activities, challenges faced, actions taken related to implementation of the project
• Establish and maintain regular communication and coordination with project team at the branch and HQ to avoid miscommunication
• Ensure proper filing and documentation of project documents both in soft as well as hard copy
• Support the organization and facilitation of trainings, workshops and other events where in need
• Promote and share ideas for improvement

IV.II. Budget management, monitoring and procurements:

• Prepare regular Budget Follow Up for overall project, in coordination with all relevant team members
• Prepare the specification of procurement of goods, services or works and submit  procurement request with the specification timely, follow-up and ensure proper utilization
• Prepare and analyse CBAs according ERCS, GRC’s and donor procurement regulations
• Ensure the effectiveness and efficiency of budget plan of the activities and optimum utilization
• In cooperation with finance work unit, ensures timely sending of financial documents and reports to the headquarters and sends cash transfer timely to headquarters

IV.III. Internal and External project coordination

• Establish and maintain a positive relationship and collaboration with stakeholders and partners, in all aspects of the project including beneficiary selection, need identification, capacity building, social inclusion and other areas of collaboration
• Ensure proactive coordination with relevant clusters and partners
• Represents red cross in relevant task force and other meetings, in coordination with  and relevant expert of the branch

IV.IV. Team building and communication 

• Establish a positive and supportive team spirit and communication among the project and branch staffs
• Provide daily management and supportive supervision of project activities, including assigning duties and giving feedback to staff members on their performance on a regular basis to ensure high quality work and accurate completion of duties within the agreed time frame
• Ensure transparency, accountability and integrity in the project management
• Conduct performance coaching, mentor and appraise of subordinates, recommend appropriate training to improve the gaps observed
• Monitor security situation in project area, coordinate on regular basis with ERCS security advisor at HQ, the ERCS branch manager.

Project planning, implementation and monitoring, Budget management, monitoring and procurements, Internal and External project coordination and Team building and communication

Work Unit:  South Ethiopia Region , ERCS-Regional Branch, Goffa Zone Sawula Town

Reports to:   Head, South Ethiopia Region , ERCS-Regional Branch/ Goffa Zone Sawula Town

Terms of employment: – contract for three month

Place of Work: – South Ethiopia Region , ERCS-Regional Branch, Goffa Zone Sawula Town.

Salary:- As per the organization salary scale