SPIR II PDP Warehouse Assistant (Adama) 11 views

Worker Sub-Type

• Local – Fixed Term Employee (Fixed Term)

Time Type

• Full time

Job Purpose

• The responsibility of this position is to support the receipt of food commodities at PDP and dispatch food commodities from WV PDP to secondary warehouses according to the allocation and complying WV receiving and dispatching procedures. The position holder will contribute and exert efforts to maintain standard food assistance operational procedures implementation during food commodity receipt, transportation, loading unloading in areas of SPIR II operational areas. In addition, s/he will be responsible for proper recording commodities transaction and consolidating the entire reports.

MAJOR RESPONSIBILITIES

Check food commodities quantity and quality

• Check the food quality and availability at PDP level before conducting any dispatch operation.
• Report any food quality problem to immediate supervisor in timely manner.
• Make sure the trucks that comes to load commodity are clean and free from dirt/foreign materials.
• Check the commodity trucks are with standard size and standard tarpaulin to protect the food commodity.
• Make sure to work closely with the daily laborers to identify weevil infested commodities, slacked bags and punctured containers.

Ensure food commodities receipt at PDP and dispatching

• Conduct truck inspection whether the truck has arrived in PDP warehouse with sound and intact commodity in good quality to ensure accuracy through taking adequate sample.
• Check the overall neatness of the commodities like; free from weevils & infestation, required recording BUBD both on the dispatch & receipt way bills to avoid audit findings; etc.
• Support the storekeeper in reviewing waybills to ensure that the commodities are of correct quantities and quality (receiving waybills and transfer onto receiving section of the waybill);
• Ensure trucks have been loaded for dispatch are properly covered with tarpaulins/canvas.
• Ensure transport service providers are well acquainted with the qualities & quantities of food commodities needs to be kept in good condition until the destination points.
• During food receipt time work closely with independent surveyor and global inspection survey agency;
• Work closely with storekeeper to ensure ethical work behavior by porters/drivers while loading and offloading.
• Controls porters in the PDP warehouse that they should not miss-handle, throw bags, pails, and tins while loading or unloading.
• Develop way to mitigate intentional losses by truck drivers and porters.
• Properly check food commodity quality and quantity against waybill and other supporting documents.

Record and document management

• Verify the waybill amount and the actually received amount from PDP and issue the receiving note accordingly to the driver.
• Maintain proper filing and recording of commodities received and issued from PDP.
• Control daily and monthly food commodity movements;
• Receive food commodities allocation by woreda from warehouse and dispatch accordingly.
• Support warehouse storekeeper to ensure all warehouse documents (physical inventory, stacking, ledger books and stack cards) are well recorded and the balance reconciled each other;
• Assist storekeeper through carrying out the reconciliation of bin cards and ledger books, documentation of waybills and handling different monthly reports supposed to be filled out by storekeeper.
• Checks whether the necessary forms, documents, source of information etc are being used properly and regularly;
• Keep daily records of warehouse movement (commodities received and dispatched including the destinations).
• Report regularly on daily basis to warehouse storekeeper;
• Prepare daily, weekly and monthly food commodities receipt and dispatch reports.
• Keep all food commodity transaction documents chronologically for further audit.

Capacity Building

• Support storekeeper through identifying cleaners, guards, porters, and driver’s capacity gaps to provide on job training to enhance their skill;
• Advice the assigned drivers to be conscious about the quantities & types upon loading food commodities;
• Attend on regular team meeting to review progress and identify challenges;
• Contribute to close recurring technical gaps through giving immense support to storekeeper, cleaners and guards;