About the Job

Internal/External

Vacancy Advertisement

IR/INT/EXT/VN/001.25

January 14, 2025

Post Title:                     Health Project Manager
Duty Station:               Oromia Regional State, West Hararge, Hirna
Reports to:                   Head of Programmes
Salary:                            As per the organization’s scale
Required:                     One
Duration:                      One year with high possibility of extension

Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas, Borena zone, Yabello, Dubluk, Dire and Elewaye woredas and an additional operational office in Addis Ababa.

N.B: Requirement for this position is contingent upon securing necessary grant funding

Job Purpose

We are seeking a highly qualified Health Project Manager with expertise and experience in public health and project management to lead a project focused on health system strengthening and enhancing equitable health systems. The project aims to address the long-term health needs of vulnerable communities in Tulo District, West Hararghe Zone, Oromia Regional State, Ethiopia. The project’s Intermediate Outcomes aim to strengthen the delivery of safe, equitable, and patient-centred healthcare services by healthcare providers and improve the use of essential maternal, sexual, and reproductive health services for women, men, girls, and boys in Tulo District.

As Health Project Manager, he/she will oversee all aspects of project implementation, including planning, coordination, monitoring, and evaluation, to ensure the successful achievement of the project’s ultimate outcomes, intermediate outcomes, and immediate outputs.

Roles and Responsibilities

Project Planning, Implementation, and Coordination

Develop comprehensive project plans, work breakdown structures, and timelines in collaboration with project stakeholders.
Coordinate project activities and resources to ensure timely and efficient implementation.
Collaborate with internal and external stakeholders to ensure smooth execution of activities.
Lead and manage the implementation of health project workplans, outputs, and budgets. Track progress and provide regular updates to the Country Office Program Team Lead.
Ensure efficient management of project funds by regularly tracking fund utilization and identifying any gaps, in coordination with the IRE Country Office point person.
Identify and assess project risks, report on them, and develop strategies to address them.
Work with the Country Office Health and Nutrition Program Coordinator, MEAL (Monitoring, Evaluation, Accountability, and Learning) Coordinator, and other internal stakeholders to successfully implement all components of the project.
Prepare reports and technical documents aligned with IRE, donor, and government requirements.
Collaborate with other relevant IRE departments for contracts, purchase orders, and project financial accounts.
Oversee the timely delivery of project activities, including monitoring against log frames and individual performance management work plans.
Provide technical assistance to healthcare personnel involved in the project.

Stakeholder Engagement

Build and maintain effective relationships with government agencies, universities and other stakeholders.
Facilitate regular communication and coordination meetings to ensure alignment of project objectives and activities.
Engage key stakeholders in decision-making processes and solicit their input to inform project strategies.

Monitoring and Evaluation

Together with MEAL team, develop and implement monitoring and evaluation frameworks to track project outputs, outcomes, and impact indicators.
Collect, analyse, and interpret data to assess project performance and identify areas for improvement.
Prepare regular progress reports and presentations for project stakeholders, including donors and government officials.

Capacity Building

Provide technical assistance and capacity-building support to project staff, partners, and stakeholders.
Conduct training sessions and workshops on health project-related topics to enhance knowledge and skills among project teams.
Run and support ongoing training and induction courses for health staff as required.

Quality Assurance

Ensure adherence to health project quality standards and best practices in implementation.
Conduct regular site visits and inspections to monitor compliance with project protocols and guidelines.
Implement corrective and preventive actions to address deviations or non-compliance.
Collaborate with the MEAL team to develop an M&E plan, ensuring alignment with reporting requirements, and build capacity for health field staff.

People Management

Line manages direct reports, including supporting work plan development and performance management.
Coach and support the field level health project team to deliver project milestones in a timely manner.

Sub-Grantee Financial and Compliance Coordinator Responsibilities

Monitor sub-grantees’ budget usage, assist with financial reporting, advance requests, budget forecasts, and ensure compliance with policies.
Ensure sub-grantee compliance with grant agreements, conduct site visits, verify procurement documents, and assist with due diligence assessments.
Support sub-grantee identification, documentation compliance, daily operations, and provide training to improve financial management and compliance.
Maintain accurate records of sub-grant activities, including agreements, reports, and financial transaction documents.

Key Organizational Relationships

Reports to: Head of Programmes (HoP).
Works closely with: Human Resource Coordinator, Operations Support Manager, Finance Manager, Program Development and Quality Assurance Manager, Health and Nutrition Program Coordinator, and other program and Admin teams.
Line manages the health and nutrition team, including supporting staff under the project.
Interacts with key project partners (both sub-grantee partners and health service providers) and external stakeholders.

About You

Personal Specification

Formal Education/Qualification

Master’s degree in public health with health background by profession or health related field.
Minimum of 10 years of experience, including 5 years in health and nutrition project management and coordination, with a focus on public health and nutrition or healthcare programs.
Certification in Project Management is preferred.
Strong understanding of health systems strengthening and maternal and child health services, including sexual and reproductive health.
Excellent leadership and team management skills, with the ability to motivate and inspire multidisciplinary teams.
Exceptional communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders.
Ability to work under pressure and as part of a team.
Proficiency in project management software and Microsoft Office Suite.
Fluent written and verbal communication in English, Amharic, and Afaan Oromo is desirable.

Work Experience

Skills and Competences

Strong leadership, motivational, analytical, and problem-solving skills with proven project management capabilities.
Demonstrated success in leading health and nutrition projects to achieve high-quality results.
Excellent communication skills, both written and verbal.
Ability to present complex information to a diverse audience.
Ability to negotiate, network, build relationships, and influence at a high level.
Strong analytical skills, able to review data and present meaningful reports.
Ability to effectively prioritize and multi-task, often working under pressure to meet deadlines.
Computer literacy with proficiency in Excel, MS Word, Outlook, and PowerPoint.

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions. Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.

Islamic Relief has a zero tolerance towards all forms of violence, sexual exploitation, abuse and harassment.

IRE highly encourage female applicants to apply for this position. Our organization is committed to promoting gender equality and diversity in the workplace. IRE believe in creating an inclusive working environment where all individuals, regardless of their gender, have equal opportunities for professional growth and development.

IRE value the contributions and unique perspectives that women and persons with disability bring to our organization and are committed to providing a supportive, working environment. IRE believe that by promoting gender equality, we can enhance the effectiveness and sustainability of our programs.

If you are a qualified female candidate with a passion to join our team, we encourage you to submit your application. IRE look forward to considering your candidacy and working together to make a difference in the lives of those in need.

Required Skills

People management
Project management

Application Procedures

Interested candidates are required to submit a complete Job application form stated with the duty station that you are applying for with all required supporting documents (updated CV, copy of credentials and testimonials) through [email protected]
You can access the Job Application Form with the link. Failure to follow the instructions will invalidate your application.
Closing date for the application is January 28, 2025.
Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.

Disclaimers: Islamic relief does not charge a fee at any stage of the recruitment process, including the application, interview, offer and contract stages.

More Information

Address Ethiopia
Experience Level Senior
Total Years Experience 5-10