Project Coordinator Support – MEET Project 21 views

The main purpose of the Position

Providing support to the Project Coordinator in the security management and the coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of the project.

Accountabilities

• Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF’s image externally.
• Monitoring, analysing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision-making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments.
• Assisting in exploratory missions and assessments as needed and participating in the development of security plans.
• Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.
• Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator.
• Translating and reviewing documents and acting as an interpreter when needed. Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.
• Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.
• Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays).
• Performing assigned additional responsibilities or tasks as required by the Project Coordinator.

MSF Section/Context-Specific Accountabilities

• The PC Support for the MEET will be based in 1 of the sentinel sites – Mekelle or Central/South, therefore the position will require a degree of autonomy since the position is not based with the MEET Coordination team in the capital.
• Frequent travel as part of the team to undertake assessments, to be part of the intervention team, and to attend meetings with the project coordination team in Addis Ababa (online and/or in person) are key requirements for the position.
• As the MEET is a new project, the PC Support will play an important role in supporting the Project Coordinator to develop the necessary security and context analysis files, including but not limited to developing contact lists and meeting follow up logbook, incident logbook, briefing documents, security memos.
• Given that the MEET will cover several regions of the country, monitoring and analysis of the context, and building the network and contacts will not be restricted to one region, therefore it is essential the the PC Support is able to speak, read and write the different languages of the regions that she/he is responsible for following (ie: for the Mekelle-based position, fluency in Tigrinya, Amaharic is required). A good level of English is also a pre-requisite for being able to translate local media, translate during meetings, assessments and interventions, for preparing meeting minutes, reports and other documents that may be requested by the PC.

• Education: University Degree, preferably in the field of Social Sciences (Political Sciences, International Public Law, Anthropology, Economics, etc.)
• Experience:
  • Essential: Experience in and exposure to working in a complicated political, security and humanitarian environment
  • Essential: Experience in data collection, reporting and analysis
  • Desirable two years previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOs
  • Desirable: Management experience
• Knowledge:
  • Essential computer literacy (word, excel, Internet/social media)
  • Excellent understanding of MSF’s principles and values
  • Knowledge of and interest in humanitarian issues
  • In-depth contextual knowledge and analysis skills
  • High level of knowledge of local culture and customs
• Competencies:
  • Results and Quality Orientation L2
  • Teamwork and Cooperation L2
  • Behavioral Flexibility L2
  • Commitment to MSF Principles L2
  • Stress Management L3
• Language: Essential English level C2 and other local language