Grants Management Officer – Reporting 21 views

Title: Grants Management Officer – Reporting

Location: Addis Ababa

Employment Category: H1

Salary: As per organization Salary Scale

Reporting To: Program Development and Grant Manager

Contract Duration: Twelve Months (12)

Posting date: January 23, 2025

Required Employee: 1

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

OVERALL PURPOSE OF THE ROLE:

The grants management officer plays a vital role in making sure all DRC Ethiopia’s grants run smoothly and successfully by providing continuous support on new proposal development, contract amendments, reporting and donor compliance, documentation and communication.

Responsibilities and tasks

Program development

• Identify potential funding opportunities that align with the country strategy plan and conduct donor mapping to evaluate funding landscapes.
• Support the development and writing of new proposals by conducting a desk review of the donor’s strategic direction, analyzing relevant reports, and documenting lessons learned from similar projects.
• Collaborate closely with program teams to gather necessary information for project modifications and document changes effectively.

Grants Management:

• Ensure compliance with donor implementation and reporting guidelines for all DRC projects.
• Ensure timely and quality reports that meet donor and internal requirements with support from program and finance staff.
• Identify and implement improvements to the reporting process to enhance efficiency and accuracy.
• Work closely with the program staff, to ensure that all visibility and communications activities are compliant with donor requirements.

Documentation

• Keep DRC’s grant management system (Dynamics) and internal DRC documentation up to date with relevant project information and ensure all essential project documents and reports are uploaded properly and timely.
• Ensure availability of hardcopy documentation for all projects.

External relations

• Draft Memorandum/ Letter of Understanding (MOU/ LoU) documents for all donor-funded projects
• Communicate with UNHCR, RRS and other key stakeholders regarding new projects and ensure timely signature of MOUs/ LoUs
• Coordinate the provision of notes/briefings to external bodies requesting information on DRC project activities.

Collaboration

• Work closely with program, finance and field teams to gather timely input for proposal development, reporting and other grants management tasks.
• Work with Program Development and Grant Manager in organizing project kick-off, and close-out meetings and ensure complete documentation.
• Contribute to regular project implementation monitoring and budget follow-up/ review meetings and ensure adequate follow-up on agreed action points.

Others

Other relevant duties as directed by the line manager.

All DRC roles require the post-holder to master

DRC’s core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies: (include years of experience)

• At least four (4) years of INGO experience, of which at least two (2) years’ experience directly on grants management
• Strong analytical, and writing skills.
• Demonstrated ability with project grants management, including project design, budget preparation, expenditure tracking, monitoring and evaluation, and reporting.
• Demonstrated experiences in fundraising.
• Proven commitment to accountable practices and knowledgeable of quality assurance systems
• Good communicator and proven diplomacy with all types of stakeholders
• Experience of managing budgets and multiple donor contracts, particularly with ECHO, DANIDA, UNHCR, BRPM, and UNICEF.
• Fluent and articulate in spoken and written English.
• Ability to work independently, but also coordinate effectively as part of a team.
• Strong computer skills (MS Word, Excel, Outlook and Power Point).

Ability and willingness to work and live in diverse, challenging and potentially unstable environments.

EDUCATION: (include certificates, licenses, etc.)

• Bachelor degree in a relevant field.

LANGUAGE: (indicate fluency level)

• English (proficient in both writing and speaking)
• Knowledge of other local languages an asset.