Admin and Operations Officer 40 views

About the Organization

American Jewish Joint Distribution Committee (JDC) is an international non-governmental organization impacting millions of lives in more than 70 countries, leveraging a century’s experience confronting poverty and crisis around the world. JDC began working in Ethiopia in 1983, striving to advance the health and wellbeing of those living in the Gondar region.

Key Roles and Responsibilities

The Admin and Operations Officer is responsible for the coordination and efficient management of administrative, financial, and operational functions within JDC Ethiopia. She/He is responsible for:

Procurement:

• Collect proforma invoices and prepare bid analysis reports.
• Manage purchasing processes and ensure compliance with procurement policies.
• Establish and maintain strong relationships with vendors and suppliers.

Finance Support:

• Prepare and process payments, including per diems and petty cash management.
• Support budget tracking and prepare financial reports in collaboration with the finance team.

Administration:

• Draft and manage administrative documents, including letters and agreements.
• Oversee office supplies, maintain staff HR files, and supervise the office cleaner.

Event and Logistics Support:

• Liaise with hotels and service providers for event and meeting arrangements.
• Assist in coordinating travel arrangements and logistics for staff and program activities.

Inventory Management (Storekeeper Role):

• Maintained an organized inventory system for office and program supplies.
• Receive, verify, and record incoming items, ensuring accurate documentation.
• Dispatch supplies and equipment to appropriate departments as needed.
• Conduct regular inventory checks and prepare reports to track stock levels.

Perform other duties as and when assigned by his/her supervisors.

Reports to: Program Operations Manager

Additional Manager: Director of Budget and Finance

Qualifications:

• Bachelor’s degree in Business Administration, Finance, Management, or a related field.
• Minimum 2-3 years of experience in roles involving operations, finance, and/or administrative responsibilities.
• Demonstrated experience in procurement, and logistics management.
• Strong proficiency in financial management and reporting tools.
• Excellent organizational and communication skills.
• Ability to handle multiple priorities and maintain attention to detail.