Account Controller 17 views

Direct Reports to: Finance Manager

Company: My Hello Communications Plc

Location: Addis Ababa, Ayat

Deadline: 20 Days

Application Email: [email protected]

Job Summary: Account Controllermanage and control Mella accounts, M-Pesa accounts, and oversees internal controls.

Responsibilities:

Inventory & Stock Management

• Inventory Assessment: Conduct regular evaluations of obsolete stock and provide monthly decision-support reports.
• Physical Reconciliation: Oversee the reconciliation of physical stock counts against ledger records, reporting findings monthly.
• Monthly Audits: Ensure comprehensive monthly stock counts are completed and reported to the Finance Department by the 4th of the following month.

Financial Reconciliation & Revenue Assurance

• Synchronize all Bank, M-Pesa, and Safaricom Dealer account transactions with the general ledger.
• Perform regular audits to match earned revenue against actual cash collections for every item/service across all branches.
• Reconcile revenue earned during discount periods with corresponding cash collections per branch.
• Monitor and reconcile M-Pesa Working, Merchant, dealer account and Float accounts across branches and head office to ensure books are accurate.
• Track and reconcile the Safaricom Dealer account to maintain financial accuracy.
• Supervise and maintain internal control systems for all M-Pesa and Mella transactions.

Sales Incentives & Commission Management

• Oversee the accurate and timely distribution of commissions to the sales team through branch or head office channels to the right beneficiary.
• Audit and reconcile all incoming supplier incentives and outgoing sales team commissions.

General Financial Oversight & Administration

• Monitor Accounts Receivable and Payable to ensure timely collections and maintain healthy cash flow.
• Enforce rigorous filing and documentation standards for every financial transaction.
• Execute additional financial tasks and projects as directed by the Finance Manager.

Reports

Daily Reports:

• Daily Bank & M-Pesa Reconciliation: Summary of matches between the M-Pesa platform, bank statements, and agent accounts.
• Transaction Shortage or overage Alert: Immediate report of any fee discrepancies in transfer, Buy Goods, or Withdrawal transactions.
• Weekly Reports
• Branch Float Report: Current status of M-Pesa Working, Merchant, and Float accounts across all branches.
• Revenue vs. Cash Collection Summary: Comparison of revenue earned against actual cash collected per branch for the week.
• Safaricom Dealer Account Reconciliation: Weekly status of the dealer account matched to the ledger.
• Monthly Reports
• Inventory Cycle Count Results: Report on the week’s physical stock counts vs. book records and any identified variances.
• Monthly Stock Aging & Obsolescence Report: Detailed assessment of “dead stock” with recommendations for write-offs or disposal.
• Incentive & Commission Payroll: Final calculation of sales force commissions and a summary of disbursements made by branches vs. head office.
• Transaction Flow Audit: A comprehensive “leakage” report identifying total missed fees or system errors for the month.
• Internal Control Compliance Report: A summary of file documentation completeness and any breaches in Mella/M-Pesa transaction protocols.
• Full Ledger Reconciliation: Final month-end matching of all bank, M-Pesa, and Safaricom accounts to the general ledger.
• Ad-Hoc Reports
• Assigned Task Updates: Progress reports on specific activities requested by the Finance Manager.

Educational Background:

• Bachelor’s degree in Accounting, Finance, or a related field (required).
• Master’s degree in Accounting or an MBA with a focus on finance (preferred).

Job Requirement

• Minimum of 5 years of accounting experience, preferably in a Telecommunication Industry.
• Analytical Skills: Ability to analyze financial data and prepare financial reports, statements, and forecasts.
• Attention to Detail: Meticulous attention to detail and accuracy in financial documentation and reporting.
• Communication Skills: Excellent verbal and written communication skills; ability to present financial information clearly too non-financial stakeholders.
• Team Collaboration: Proven ability to work collaboratively within a team and across departments.
• Problem-Solving: Strong problem-solving skills with a proactive approach to identifying issues and implementing solutions.
• Compliance Knowledge: Familiarity with tax regulations and compliance requirements.