Accountant & Office Administrator 6 views

1. Position Summary

FIRMA Media and Communications is seeking a reliable and highly organized Accountant & Office Administrator to manage both financial records and office administration tasks. The role requires strong accounting experience, independence, and high integrity due to responsibility over financial data and office resources.

2. Key Responsibilities

Accounting & Bookkeeping

• Maintain daily bookkeeping records accurately
• Issue Vendor Payments, manage deposits
• Post financial transactions using QuickBooks and Peachtree
• Track expenses, payments, and receipts
• Prepare basic financial summaries and reports
• Assist in account reconciliation and record verification
• Maintain proper financial documentation for audit readiness

Document & Record Management

• Organize, file, and maintain financial and administrative documents
• Scan and digitize records for proper archiving
• Ensure structured and secure filing system for all documents

Office Administration

• Purchase office stationery, supplies, and refreshments
• Manage office inventory and restocking needs
• Support general office operations and coordination
• Handle routine administrative tasks as assigned

External Duties

• Liaise with Revenue Authority and government offices when required
• Submit and follow up on official documents and compliance matters

Requirements

• Bachelor’s degree in accounting or related field
• Minimum 2 years of direct accounting experience
• Strong experience in QuickBooks and Peachtree
• Ability to work independently with minimal supervision
• Strong organizational and reporting skills
• High level of accuracy, responsibility, and integrity

Personal Qualities

• Clean, organized, and detail-oriented
• Trustworthy with financial responsibilities
• Able to work independently and manage multiple tasks
• Strong sense of accountability and discipline
• Good communication and reporting habit

5. Compensation & Condition
– Per the company scale

• Required to provide:
  • Clearance certificate

6. Reporting Line

Reports directly to: Operations Manager and the Finance Manager