Cashier/Finance & Administration Assistant 30 views

KNCV Ethiopia

KNCV Ethiopia is a local nonprofit organization established in Ethiopia and registered and accorded legal personality with registry number 7336 as a local organization in accordance with the civil society organization proclamation No 1113/2019. KNCV Ethiopia is dedicated to fight and end human suffering from TB and other related diseases in Ethiopia and support the country toward achieving the global END TB strategy. KNCV Ethiopia works toward contributing in the reduction of TB and related diseases in the country through implementation projects, research, and evidence generation.

Background

Every year around half a million people develop RR/MDR-TB which is a massive public health concern and a burden to the communities. Currently, treatment regimens are longer (9-18 months) with pill burden, toxicity, and a treatment success rate of only around 60%. The newer all-oral regimens have shorter treatment duration (6 – 9 months), less toxicity, and hold the promise to achieve better treatment success rates among eligible RR/MDR-TB/Pre-XDR-TB patients of up to 90%.

The ASCENT DR-TB project is a multi-country project with a plan of supporting the country to create the conditions for successful implementation of the latest recommended shorter treatment regimens and build-up capacity to introduce any future WHO recommendations through self-assessment, gap identification, and periodizing the identified gaps for technical assistance.

Therefore, the project is designed with goals to contribute to the operationalization of DR-TB regimens as part of a comprehensive care cascade and differentiated supportive people-centred packages of care, to promote and facilitate sharing of experiences and best practices between stakeholders globally, regionally, and between project countries to accelerate implementation and scaling- up of better and shorter regimens for RR/MDR-TB and to contribute to securing a global affordable market for key drugs and secure appropriate equitable access conditions for TB health technology products.

Purpose of the position and organizational position

The cashier will be responsible for handling cash payment, routine administrative and logistics tasks of KNCV Ethiopia office. Provision of support to the regional office in liaising with central office in Addis Ababa for financial and administrative issues.

Specific duties and responsibilities:

1. Effect payment in line with existing with KNCV Ethiopia policy and procedures
2. Handling petty cash according to KNCV Ethiopia petty cash policy
3. Request petty cash reimbursement timely before it reaches below the minimum level set.
4. Make sure all payments to vendors from petty cash are made after verifications of required documents are made
5. Ensure that petty cash is kept in a safe box always
6. Count petty cash with second person assigned at the end of every week, month, and at the end of the year and make a reconciliation; make paper documentation of this.
7. Issue Cash Receipts Vouchers for each deposit made to KNCV Ethiopia Bank Account;

Office Support

• Process monthly request of office supplies including paper, stationery, toner, refreshments, cleaning materials etc.
• Sends and receives mails, parcels official business and personal effects to regional offices, through DHL, Post Office or hand carried by KNCV Ethiopia staff, or visitors.
• Verifies telephone bills and initiate payment processes;
• Ensure that monthly office Utility, Telephone, broadband bill are paid
• Keep record on purchase and usage of office supplies, cleaning materials and refreshments items.
• Perform photocopying and binding of document as requested
• Run errands to assist daily functioning of office: post office, bank etc.
• Ensures that the overall office environment is in compliance with safety and health standards.
• Assist during events including setting up, registration and other tasks as needed. Other duties as assigned by his/her supervisor.

Property management

• Ensures proper stock management system by establishing/updating catalogue of all property items kept in the general store
• Provides update on the status of stored items including type, amount, pipelines if requested.
• Ensures that KNCV Ethiopia resources (property, telephone, office supplies etc) are properly used for project purposes so that unauthorized personal used are avoided. Report any unauthorized use to the respective staff’s supervisor.
• Keeps copies of all office keys in safeguarded manner with strict regulation of protecting properties and confidentiality of only authorized persons.
• Perform other activities as assigned by his/her supervisor

Qualifications

• BA Degree in Accounting and Finance or related fields;
• Experience in handling cash;
• Experience working as a cashier & store keeper especially, with NGO is preferred;
• Excellent interpersonal skills.
• Ability to write and communicate in English and other local languages.
• Demonstrated proficiency in written and verbal English and Amharic, including business terminology;
• Knowledge of computer system, MS-Excel & MS-word
• Ability to travel up to 50% of the time

Specific job qualities

• Computer Skills
• Writing skills
• Advising skills
• Insight in and ability to cope with professional differences.
• Social work skills and communications skills
• Oral and writing skills in English

What do we offer?

• A full-time (40 hours per week) fixed-term contract for a year, with the intention to extend the contract. Depending on funding and performance;
• An informal work atmosphere in an international environment where initiative is appreciated;
• A highly-motivated team of experienced, self-driven colleagues;
• The salary is dependent upon education and relevant working experience;
• KNCV Ethiopia has its own Employment Conditions Scheme.