Compliance & Training CoordinatorCompliance & Training CoordinatorCompliance & Training Coordinator 473 views

About Samaritan’s Purse

Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

Open Position:  1

JOB SUMMARY

The Compliance Officer will be responsible for a continued review of the country office’s compliance with its legal and statutory obligations in its operations, particularly in relation to the global policy, specific SOPs, national laws and any developing regulations. The aim is to build a safe and compliant working environment within SPE, through proactive prevention initiatives, deterring wrongdoing and any behavior suspected to be inconsistent with SPE values and policies.

KEY RESPONSIBILITIES

1.       Risk Assessment and Compliance Monitoring:

·       Assess SPE overall internal control systems, and SPE’s control environment and then come up with a recommendation for possible improvement

·       Assess SPE’s operational risks, mitigate risks and give recommendations

·       Ensure SPE is adhering to internal policies, donor/partner requirements and external regulation

·       Travel to sub-bases and make spot checks of processes, practices, day-to-day all operations.

·       Carry out spot check exercise on payments on a sample basis (labor, vendor, transactions paid through bank transfers, CDFs, CA, Petty Cash).

·       Conduct a sample check of procurements (material purchases and service agreements), HR files for new hires, record keeping on different items

·       Follow up with department heads and budget holders in ensuring timely response to compliance audit requirements and agreed recommendations.

·       Ensure that all SOP’s are aligned with policy and are current with developing global policies, government laws and regulation changes.

·       Random reviews of suppliers interactions with SP and their relationship to staff.

·       Conduct verification exercise of SP Receipts with vendors on a sample basis, ensuring risk mitigation in high risk areas.

·       Review the scanning progress on a monthly basis, providing progress reports to SLT.

·       Navigate and carry out independent shopper activities and market surveys, to ensure the prices we obtain are in alignment with received invoices and agreed price lists.

·       Work in collaboration with HR, Finance, Operations and Programs to clear issue communicated following compliance spot check.

·       Other duties as assigned.

2.       Training staff on compliance requirements

·       Awareness training on SP policies and procedures (Operations, HR, Finance, Program management, Donors and partners rules and requirements, award terms and conditions and country law.)

·       Follow up on new changes in the policy and regulatory environment and give update to SLT with suggested

·       Influence and contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff and trends identified through reviews conducted by compliance officer.

 3.       Internal and External Audits.

·       Participate to the preparation of external audits, IHQ Internal audits and due diligences in close collaboration with the heads of departments and the Country Director.

4.       Reporting Misconduct.

·       Ensure staff are informed of fraud, anti-corruption, whistleblowing, and conflict of interest policies and help implement these policies to staff as directed by the Country Director.

·       Promote a culture of reporting on ethics and compliance concerns, providing appropriate feedback to staff, partners, and complainants, working closely to ensure support and follow-up is provided.

EDUCATION / EXPERIENCE NEEDED

• BA in Accounting, Finance or related field of study and four to five years NGO experience.
• Audit qualification: CIA will be an added advantage.
• Advanced computer skills in MS Office programs.

LANGUAGE

• Excellent communication and reporting skills in English and Amharic.

SKILLS REQUIRED

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In addition, the following skills are required

• High level of attention to detail, good organizational and problem-solving skills
• Working knowledge of Microsoft Office, particularly Excel and other accounting software
• Ability to prioritize own workload, work independently and work to deadlines.
• Good interpersonal and team skills and proven ability to be flexible in demanding situations.
• Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts.
• Willingness to travel at short notice and often in difficult circumstances.
• Excellent communication skills and fluent written and spoken English

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·       The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.

·       May travel in country with exposure to communicable diseases, hot and humid weather conditions.

·       Work in a security context that is fluid

SAFEGUARDING COMMITMENT

The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct.

Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.