Consortium Finance Specialist (Re-advertise) 41 views

General Information

Humanity and Inclusion (formerly Handicap International) is an independent and impartial aid organization working in poverty and exclusion, conflict, and disaster. Working alongside persons with disabilities and other vulnerable groups, our actions and testimony are focused on responding to their essential needs and improving their living conditions. HI is a non-governmental, non-religious, non-political, and non-profit making organization.

Mission 1: Strategy and steering

• Implements & monitors the action plans for HI’s financial strategy within his or her area of responsibility.
• Updates financial information and monitors financial indicators within his or her area of responsibility.
• Monitors and reports to his or her line manager and functional manager on the financial risks of which he or she is aware and contributes towards their mitigation.
• Helps to identify financial and legal risks for HI within his or her area of responsibility.

  Mission 2: Standards and expertise

• Deploys all of HI’s financial policies, processes, and tools within his or her area of responsibility.
• Ensures that HI’s legal obligations are met and produces the required financial documents.
• Reports any changes in standards, case law, or the practices of other stakeholders in the financial field of which he/she is aware.
• Complies with the General Data Protection Regulation (GDPR).
• Implements and complies with procedures for archiving financial documents and publishes and updates financial documents in the dedicated workspaces.
• Contributes to internal control within his or her area of responsibility and applies identified corrective actions.

  Mission 3: Operational implementation- Grant

Grant Planning

• Direct and coordinate project office financial planning and budgeting functions.
• Follow up the liquidity position of the project office cash position so that business cash flow adequately supports project activities.
• Participate in the development, implementation & evaluation of a sound financial management system
• Contributes to the quality of partners’ financial information
• The position holder is responsible for monitoring the budget utilization per each budget in the agreement and giving timely advice to each partner and program team about the budget status
• Implementing grant tracking/monitoring system, monitoring grant expenditures.
• Analyze business performance/results by budget, program result, of the partners’ offices, and other cost centers as required.
• Conduct the partner’s pre-award assessment with plan predetermined criteria and guidelines for identifying partners and selecting project proposals to be funded.
• Identify the capacity building need and give technical and job support to HI’s Programme area project manager, Finance officers, and partner finance staff.
• Review the sub-grant document which is under the assigned grant before the advance is liquidated.

    Grant Monitoring and Records 

• Review the Program outline (PO) on NAVSION to ensure the approved budget on the Excel sheet Vs uploaded to the system reads the same
• Upload the assigned grant awarded budget on the NAVSION system and Mapping of the budget for the funded program which is prepared by the Program Office with Work Breakdown Structure-WBS.
• Support program team in annual budget preparation to ensure the budget is accurate, and reasonable and incorporates all costs like apportion cost

    Grant Closure & Auditing 

• Facilitate donor audit for assigned grants per donor requirement including TOR preparation & review.
• Before the grant closes, confirm all the outstanding payments, outstanding Advance, partner advance, and NR- (Not related to the grant) per the assigned grant were cleared before the grant is closed.
• Support annual audit and Maintenance of Audit report

  Responsibility 1: Contributes to the quality of financial information of the consortium

• The support to the Consortium Lead (Chief of the Party) to ensure that grant resources are utilized for their intended purposes and to ensure that financial reports are prepared on an accurate basis.
• Supervise all grant management and reporting on grant performance, as well as provide financial and technical management to ensure the best use of resources through sound budgeting, monitoring of the consortium expenses, and timely preparation of donor financial reports
• Produces an analysis of partners’ capacities in the financial field (e.g. budget monitoring tools) and, based on this analysis, builds a capacity-building plan for these partners.
• Check the supporting documents partners provided and their accounts’ accuracy and conformity before validating payment requests.
• Participates in the construction and adjustment of budgets with the budget holders. Provides budget holders with regular budget monitoring reports and assists them in the use of tools.
• Enters any cost-accounting changes & budget modifications related to partnerships into the Financial Information System (FIS).
• Helps partners organize themselves to meet the deadlines in the financial calendar.

  Responsibility 2: Contributes to the financial management of institutional funding in compliance with guidelines and contractual obligations

• Assists with drafting funding proposals for institutional donors; compiles multi-programmed proposals when the programmer is lead.
• Optimizes funding schedules (coverage of office and support costs) in the drafting or revision of institutional funding proposals.
• Ensures that donor obligations are realistic and compatible with HI procedures (payment dates and methods and financial reports, methods for justifying expenditure, exchange rates, audits, etc.)
• Informs budget holders of institutional donors’ financial rules and verifies their application.
• Verifies funding expenditure monitoring and provides budget holders with donor budget monitoring reports. He or she monitors consumption rates, issues alerts in the event of a risk of non-compliance with flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
• Produces financial reports for institutional donors in conformity with donor guidelines.
• Prepares payment requests for donors, and partners and informs line manager in the event of a (possible) delay in payments.
• Enters information concerning donor contracts into the FIS: donor budgets, cost accounting and budget modifications, schedules, reports, etc.
• Prepares responses to questions from internal and external auditors.
• Archives the budgets and financial reports shared with institutional donors (with internal and external versions) in the dedicated storage spaces.

  Mission 4: Profession facilitation

• Maintain Compliance with Government rules and regulations and facilitate HI and partners in proposal submission, approval process, reporting, and evaluations.
• Contributes towards the facilitation of the profession’s development in his or her area of responsibility.

  Mission 5: Emergency Preparedness and Response

• Contributes to the program’s emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response.