Distribution Officer 18 views

Positive Action for Development (PAD) is one of the most vibrant, rapidly expanding, and results-driven civil society organizations in Ethiopia. PAD is currently scaling up its interventions across the humanitarian, NEXUS, and development spectrum—expanding operations throughout the country, including in Addis Ababa, Amhara, Oromia, Harari, Afar, Somali, Tigray, Benishangul-Gumuz, and Ethiopia’s southern regional states. As PAD broadens its reach, it remains firmly committed to inclusive, equitable, and conflict-sensitive programming—respecting the diverse realities of communities while fostering peaceful coexistence and sustainable development.

Vision: PAD strives to see a community of hope, humanity, and social justice.

Mission: PAD brings people together to work in partnerships; promotes hope, humanity, and social justice for every human life in all its fullness; and improves the livelihoods of disadvantaged groups for social and inclusive economic growth by actively engaging in positive actions, promoting responsive care and support, and addressing the root causes of poverty in Ethiopia.

General Overview:

This document outlines the standard roles and responsibilities associated with this position. The descriptions of the post cannot be exhaustive, and the post holder may be required to undertake additional duties that align with the key responsibilities described herein. The roles and responsibilities are also subject to change.

Job Summary:

The distribution/Shelter Officer is responsible for the efficient planning, coordination, facilitation, and data management of the distribution of goods and services and shelter construction at the project site. This role ensures timely and accurate emergency shelter and NFI delivery, minimizing delays and waste, and plays a critical role in supply chain management and in accountability to the affected population.

Key Responsibilities:

• Plan and coordinate beneficiary selection and verification activities.
• Plan and coordinate good distribution activities.
• Facilitate logistics schedules and routes to optimize delivery times.
• Develop BoQs, initiate purchase requests, follow up, and ensure the timely accomplishment of the emergency shelter construction activities.
• Facilitate inventory levels and reorder supplies as necessary.
• Ensure compliance with safety and regulatory standards.
• Prepare distribution reports and analyze delivery performance.
• Address and resolve any distribution issues or discrepancies.
• Implement innovative solutions to improve distribution efficiency.
• Facilitate PDM activities.
• Facilitate the project documentation requests.
• Train CFM and BSC on CFM, safeguarding, good distribution guidelines, and PSEA.

Overall Responsibilities:

• Support the implementation of Shelter NFI activities, including targeting, registration, verification, distribution, and follow-up, in coordination with Shelter NFI cluster and other relevant stakeholders.
• Develop draft distribution reports.
• Conduct post-distribution monitoring (PDM) exercises, analyze the results, and draft PDM reports.
• Monitor the day-to-day implementation of project activities, including undertaking regular field visits to check compliance with the work plan and project documents. Draft progress and other required reports. Identify and document significant project events, decisions, problems, or deviations, and ensure that project data and information are archived and shared appropriately.
• In close collaboration with the field team, coordinate the release and delivery of required materials and items to the respective sites promptly, check the quality of delivered material, and provide relevant documentation and pipeline projections for planning purposes.
• Liaise with counterparts and implementing partners, draft progress and other required reports, and ensure that project data and information are archived and shared appropriately.
• Regularly visit project implementation sites to gain a thorough understanding of how activities are being carried out and to give guidance to the team on areas for improvement.
• Prepare quality reports for submission to the government and donors, with due regard to reporting timeliness.
• Prepare and submit daily, weekly, and monthly progress reports to the project manager.
• Ensure Sphere standards, both qualitative and quantitative, are considered and any departures documented.
• Enforce proper project information documentation using activities monitoring, lessons learned, and modifications done from lessons learned, and communities’ feedback on project successes
• Ensure all authorities and communities are kept well informed of the Program’s success and challenges as appropriate.
• Assist with any other duties as required by the supervisors and stand by for any call for assistance in any place across the country where a demand is needed
• Familiarize oneself, understand, and implement, according to the area of responsibility, PAD’s policies and procedures on mainstreaming of Gender and Child Protection.
• Familiarize oneself and understand PAD Donor Compliance issues, specifically with the terms and conditions of the Donor the Program is working with, and comply with the same in the area of responsibility.
• While conducting training, ensure the training report and the signed attendee list are formally addressed to the program team for a central donor file.