JOB SUMMARY
The Driver is responsible for driving assigned vehicles to transport Pact personnel and goods. She/he takes care of the passengers, the property in his/her custody and ensures that the vehicle is insured and properly maintained. She/he also helps with supporting logistical coordination for field activities and makes cash disbursements to support field activities and other activities at South Omo, Turmi office. She/he also supports the finance unit in collection of receipts, transfer of payment, bank advice and other similar assignments with Bank. She/he also reports accidents immediately to the supervisor.
SPECIFIC FUNCTIONS AND RESPONSIBILITIES:
Responsibility #1 Transporting persons and goods
- Drives assigned vehicles for transporting authorized personnel, delivery and collection of mails, documents and others
- Log official trips as per the Pact’s rules, including daily mileage, fuel consumption;
- Ensure vehicle is insured
- Ensures that her/his license is renewed
- Performs miscellaneous errands
- Picks up or meets persons according to appointment request or schedule
- Undertakes field trips transporting staff and visitors
- Meets and assists staff/ visitors on arrival and departures at airports as assigned.
- Make sure that external people assigned to be transported with Pact vehicle for project activates sign Transport Service request form
- Make sure and collect the required information ahead of field trips to ensure safety and security of the journey in consultation with immediate supervisor
- Prepare pay sheets and make sure it is approved to make settlements of the advance.
- Collects customer feedback after completion and delivery of services to ensure customer satisfaction and report the feedback to immediate supervisor
- Before departure, make sure and be aware the objective and schedule of the field assignment to deliver effective and efficient transport service.
- Ensure efficient movements of goods or supplies as per the objective of the program and its schedule.
Responsibility #2 Maintenance of vehicles
- Responsible for the day-to-day maintenance of the car, checks oil, water, brakes, tires
- Takes responsibility for the safety of the vehicle assigned tools and accessories
- Ensures that the vehicle is kept clean and usable at all times
- Follows up maintenance need of the vehicle and promptly reports back to immediate supervisor
- Makes sure that he/she drives with in the speed limits set by Pact and according to traffic regulations
- Observes the host country’s traffic regulations
- Makes sure to wear seat belt and always asks and make sure that his/her passengers wear seat belt
- Ensures that vehicle is equipped with First Aid Kit & fire extinguishers and capable to provide first aid services
- Make sure that vehicle is maintained and repaired as per the request and write satisfaction note after the maintenance service completed.
- Ensures validity of his/her driving license
- Performs minor repairs and ensures the safety of the car at all times.
- Assist the logistic activities of the office.
Responsibility #3 Field Logistical Support
- Back stops and works closely with the procurement unit to support logistical arrangement of activities
- Ensure that vehicle is available and appropriately packed for all field trips.
- Assists in loading and unloading of all logistical equipment and passenger luggage.
- Ensures orderly arrangement and proper handling and care of all items being transported, during transport, loading and unloading.
- Supports arranging logistical requirements for workshops in town or field as necessary.
- Works closely with procurement and storekeeper to support purchases processes.
- Picks up all necessary material for project activities and office operations.
- Assist in handling and effecting perdiem at field workshops, meetings and, especially at field sites away from office.
- Support video and photo documentation of various activities as required.
- Participate in filed program as part of wider team and proactively engaged in field assignments
- Work closely with immediate supervisor on current security updates to secure all passengers and properties from risk.
- Follow Pact’s security policy and procedure which includes incident reports and move staff to sage place as per the guidelines.
Responsibility #4 Financial support, Cash collection and Payments:
- Works closely with finance unit and handles bank deposits, payment transfer and collection of advice on timely manner.
- Handle cash transfer letter and timely collection of documents
- Facilitate various payments as per the instruction of immediate supervisor
Responsibility #5 Reporting
- Report accidents timely to her/his supervisor and to nearby Police station
- Submits log sheets and activity sheets monthly to supervisor
- Collect and submits police/traffic report on traffic accidents to supervisor
- Report any accidents using standard incident reporting format within 24 hrs to supervisor.
- Make sure that the accidents are reported to Insurance Company in consultation with supervisor.
- Work closely with immediate supervisor to make sure that the insurance process is properly finalized as per the policy requirement.
Responsibility #6 Reporting
- Collects and delivers postages and documents from/to post office and various offices regularly
- Performs other duties as assigned.
CONTACTS/KEY RELATIONSHIPS:
- The incumbent is required to collaborate and work with all travellers.
WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED.
- The position is based in South Omo, Turmi
REPORTS TO: Project Coordinator
SUPERVISES: None
Job Requirements
PERSON SPECIFICATION
EDUCATION
- Grade 10 complete and renewed 3rd grade driving license.
- Diploma or certificate in Auto mechanic
EXPERIENCE
- At least 5 years of experience out of which 2 years experience in driving four wheel drive and experience in field travel.
- Experience in providing logistical support to projects/activities in remote areas.
- Proven Cash handling experience.
TECHNICAL SKILLS.
- Trustworthy and reliable
- Valid driving license and good driving record
- Physical fitness and willingness to work under pressure, possible long working hours and frequent field travel
- Proven integrity and good human relation
- Basic mechanical skill to be able to do small repairs if necessary
- Good spoken English
COMPETENCIES
- Respect, integrity, inclusion, courage, excellence, customer focus, stress tolerance, interpersonal skill, information monitoring.
How to Apply
Interested applicants fulfilling the requirements are invited to send their application letter and CV to MFesseha@pactworld.org or Pact Ethiopia Office Address: Yeka Sub City, Gurd Shola Area, Woreda 9, house No. 778, in front of Century Mall Mercy Plaza 6th floor.
Pact is an equal opportunities employer.
More Information
- Address South Omo Turmi, SNNPR
- Experience Level Senior
- Total Years Experience 5-10
- Qualification BA/BSc