Emergency Response Assistant 47 views

Role and responsibilities

The Emergency Response Assistant is responsible for providing quality support to emergency response pertinent to NRC Ethiopia programs, ensuring that distribution processes are in accordance with NRC and donor’s guidelines and procedures, with extensive travel to remote and hard to reach Areas in Ethiopia. This includes preparation and management of distributions processes liaising with programs and logistic department, and other stakeholders i.e. partner organization, community leaders.

He/she always needs to be ready to be deployed for short period or relocated to any of the NRC areas of operation with short notice, to support NRC’s emergency responses.

Generic responsibilities 

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

• Support emergency activities in line with proposals, strategies, and donor requirements guided by ERM and Emergency Response Officer
• Adhere to NRC Emergency Standard Handbook and other NRC policies.
• Support the distribution operation of the Emergency program by identifying needs of distribution, keeping up to date with information on movement of IDPs.
• Ensure emergency response related documents are well recorded and archived.
• Assist with the logistics and procurement activities related to emergency response and ensure that they are conducted in accordance with NRC’s logistics handbook.
• Support, liaise and coordinate with LOGs Department transport arrangement of Emergency Items, and on the site prior to distribution.
• Support Emergency Response officer in preparation for distributions and liaising with community leaders, volunteers, partners, and beneficiaries.
• Promote rights of conflict on disaster-affected people and ensure mainstreaming of protection concerns in all emergency response activities.

Specific responsibilities 

• Conduct/participate in multi-sector assessments through Key Informant Interviews, Focus Group Discussions, and meetings with key stakeholders and collate information into assessment reports for each undertaken.
• Attend to all distribution activities, maintain record off and distribute vouchers.
• Maintain a database system, data entry, keep data up to date.
• Managing volunteers at site, organizing them into necessary roles, managing the crowd and ensuring necessary information flows between all parties.
• Ensuring distributions are calm and efficient and that any disputes are avoided/ resolved.
• Ensuring all administrative tasks are complete i.e. beneficiary/ registration lists, entering data into excel.
• Responsible for coordination with M&E for Post Distribution monitoring (PDM) surveys
• Representing the organization externally, under the guidance of line manager
• Always be prepared for the delivery Emergency response, appropriately and timely.
• Ensuring that all relevant stakeholders have information about the organization’s background, program, objectives, working areas, duration of programs and activities in the field.
• Perform ad hoc duties assigned by line supervisor.